'.W 


m  PLEASE  PRESERVE  FOR  FREQUENT  REFERENCE 
DESTROY  PREVIOUS  EDITIONS 


HANDBOOK 

FOR 

iissiois  m  missiows 

OF  THE 

Amertran  lnar5  of  Olommtaaioorro  for 
3fforrt0tt  iHtosiottfl 


Adopted  by  the  Prudential  Committee 
Revised  and  Enlarged  Edition 

1920 


PRINTED  FOR  THE  BOARD 
1920 

a 


Q 


Am^riratt  Unarb  of  OIommiaoUinprB  for 
Jfforrtgn  iitaaiona. 


OFFICES:  CONGREGATIONAL  HOUSE,  14  BEACON  ST, 
BOSTON,  MASS. 

Cable  Address  :  FERNSTALK,  BOSTO 


J.4MES  1*.  Barton,  D.  D., 

Cornelius  H.  Patton,  D.  D.,  Coj-rg 
Edward  Lincoln  Smith,  D.  D., 
William  E.  Strong,  D.  D., 

Frederick  A.  Gaskins,  Treasurer. 
He’ct'fi?  T  RiRcnM  Asslsfflnt  Treasurer. 


Corresponding  Secretaries. 


I  Associate  Secretaries. 


DISTEICT  OFFICES 


Edward  Lincoln  Smith,  D.  D., 

287  Fourth  Avenue,  New  York  City. 

A.  N.  FIitchcock,  D.  D., 

19  South  La  Salle  Street,  Chicago,  Illinois. 

Henry  H.  Kelsey,  D.  D., 

760  Market  Street,  San  Francisco,  California. 

WOMAN’S  BOARDS  OF  MISSIONS 

W.  B.  M.,  Boston.  Miss  Kate  G.  Lamson,  Secretary.  Mrs 
Frank  Gaylord  Cook,  Treasurer.  Congregational  House, 
No.  14  Beacon  Street,  Boston. 

W.  B.  M.  I.  Mrs.  L.  0.  Lee,  19  South  La  Salle  Street,  Chicago, 
Ill.,  Secretary.  Mrs.  S.  E.  Hurlbut,  19  South  La  Salle 
Street,  Chicago,  Ill.,  Treasurer. 

W.  B.  M.  P.  Miss  Henrietta  F.  Brewer,  760  Market  Street, 
San  FYancisco,  Cal.,  President.  Mrs.  Robert  C.  Kirk¬ 
wood,  760  Market  Street,  San  Francisco,  Cal.,  Secretary. 
Mrs.  W.  W.  Ferrier,  760  Market  Street,  San  Francisco, 
Cal.,  Treasurer. 


HANDBOOK 

FOR 


MISSIONS  AND  MISSIONARIES 


OF  THE 

Antprtran  loarti  of  (Commiootonfra  for 
iForriritt  iHtaatona 


enlarge:d  and  revised  edition 

ADOPTED  BY  THE 
PRUDENTIAL  COMMITTEE 

1920 


PRINTED,  NOT  PUBLISHED 
1920 


Digitized  by  the  Internet  Archive 
in  2018  with  funding  from 
Columbia  University  Libraries 


https://archive.org/details/handbookformissiOOamer_0 


TABLE  OF  CONTENTS 


Introduction 

CIIAPTKR  PAGE 

1  The  American  Board  .  7 

Object  of  Board  .  7 

Officers  of  Board  .  7 

II  I'liE  Woman’s  Boards  .  10 

III  The  Missionaries  .  12 

Especially  Appointed  Missionaries  .  12 

Gathering  Papers  .  13 

Relations  of  Missionaries  to  Board  .  13 

Knowledge  of  the  \'ernacular  .  14 

Vital  Statistics  .  15 

I\’  The  Mission  .  16 

\’oting  .  17 

Records  .  18 

Functions  of  Mission  .  18 

\'  Reports  .  20 

How  to  Address  Correspondence  .  20 

Official  Reports  .  21 

Individual  Reports  .  21 

Editorial  Correspondence  .  22 

Photographs  .  22 

\T  Estimates  and  Appropriations  .  24 

Mission  Estimates  .  24 

Personal  Funds  .  26 

Appropriations  . ■ .  26 

Form  of  Appropriations  .  26 

Salaries  .  27 

House  Fund  .  29 

Appropriation  Limits  .  30 

Special  Appeals  and  Gifts  .  31 

Principles  Governing  Specials  .  33 


3 


CHAPTER 


PAGE 


VII  Mission  and  Station  Treasurers .  38 

\T1I  Property  of  Boar*d  .  43 

IX  Outfits  and  Refits  .  46 

Medical  Outfits  and  Refits  .  47 

Refits  .  47 

X  Business  Relations  .  49 

Business  Relations  with  Outsiders  .  49 

Outside  Work  .  49 

Life  Insurance  .  50 

Medical  Expenses  .  50 

Last  Sickness  Expenses  .  51 

Purchases  and  Money  Orders  .  51 

XI  Educational  Work  .  53 

XII  Missionary  Physicians  .  54 

XIII  Furloughs  . •. .  55 

Freight  Home  .  56 

Traveling  Expenses  .  56 

Return  after  Furlough  .  58 

Medical  Certificate  .  59 

Published  Lists  .  59 

Allowances  to  Missionaries  on  Furlough .  59 

Service  on  Furlough  .  60 

XIV  Retirement  from  Service  .  61 

Dismission  or  Recall  .  61 

Disabled  Missionaries  .  62 

X\'  Missionaries’  Children  .  63 

Transfer  to  United  States  .  63 

Education  Abroad  .  63 

I  lomes  for  .  63 

XVI  Travel  Directions  .  65 

X\  II  Purchases  and  Shipments .  68 

Index  .  71 


4 


INTRODUCTION 


This  Hand  Book  is  prepared  for  the  use  of  the 
officers  of  the  American  Board,  the  Woman’s  Boards, 
the  Prudential  Committee,  and  the  missionaries.  Its 
purpose  is  to  show  as  nearly  and  as  clearly  as  possi¬ 
ble  the  relations  of  the  missionaries  to  the  Board  and 
to  the  missions  of  which  they  are  members.  It  does 
not  apply  in  all  respects  to  those  who  are  temporarily 
engaged  for  a  limited  term  of  service.  It  is  expected 
that  in  some  of  its  features  this  Hand  Book  may  be 
changed  by  the  Prudential  Committee  as  occasion 
demands,  to  meet  the  requirements  of  new  condi¬ 
tions. 

It  is  assumed  at  the  outset  that  the  Prudential 
Committee,  the  officers  of  the  Boards,  and  the  mis¬ 
sionaries  are  but  helpers  of  one  another  and  workers 
together  in  a  common  service.  This  statement  of 
their  mutual  relations  is  issued  in  the  interests  of  a 
clear  understanding  and  to  promote  regular  and 
orderly  procedure.  Most  of  the  following  regula¬ 
tions  are  the  result  of  long  experience  and  are  but 
the  record  of  methods  that  have  hitherto  proved  suc¬ 
cessful  and  satisfactory.  But  there  is  no  rule  or 
regulation  that  may  not  be  changed  by  the  Board  if 
circumstances  require  it. 

Experience  has  shown  that  confusion  and  mis¬ 
understanding  may  arise  from  neglect  to  study  the 
Hand  Book  and  to  become  familiar  with  the  few 
simple  rules  contained  therein.  Missionaries  are 
urged  to  keep  it  close  at  hand  for  easy  reference. 

5 


Any  question  not  herein  provided  for  will,  upon  re¬ 
quest,  always  receive  the  careful  consideration  of  the 
Prudential  Committee. 

It  is  understood  that  all  missionaries  cordially  ac¬ 
cept  these  rules  and  regulations  and  will,  to  the  best 
of  their  ability,  strive  for  their  orderly  maintenance. 

This  Hand  Book  is  issued  with  the  knowledge  and 
belief  that  the  most  binding  rule  of  all  is  that  of 
brotherhood  in  a  common  service  and  under  the  lead¬ 
ership  of  Jesus  Christ  our  elder  brother;  One  is  our 
Father  and  we  are  brethren. 


6 


CHAPTER  I 


THE  AMERICAN  BOARD 
[Extracts  from  the  By-Laws  of  the  Board] 

Object  of  the  Board 

“i.  The  object  of  the  Board  is  to  propagate  the 
gospel  among  unevangelized  nations  and  commu¬ 
nities  by  means  of  preachers,  teachers,  Bible  readers, 
other  helpers,  and  the  press.” 

Officers  of  the  Board 

‘T4.  The  Prudential  Committee. —  ....  It 
shall  be  the  duty  of  the  Prudential  Committee  to 
carry  into  effect  all  resolutions  and  orders  of  the 
Board,  the  execution  of  which  shall  not  have  been 
assigned  to  some  other  committee;  to  receive  and  act 
upon  any  matter  submitted  to  the  committee  by  the 
Treasurer  or  either  of  the  Corresponding  Secretaries; 
to  cause  the  more  inviting  fields  for  missionary  en¬ 
terprise  to  be  explored;  to  appoint  the  places  where 
missions  shall  be  attempted,  and  to  determine  the 
scale  upon  which  they  shall  be  conducted,  and  to 
superintend  them;  to  appoint,  instruct  and  direct 
all  the  missionaries  of  the  Board;  ...  to  appoint 
business  agents  and  other  agents  at  home  and  abroad 
with  such  powers  and  duties  as  they  may  think  are 
demanded  by  the  best  interests  of  missions;  and  gen¬ 
erally  to  perform  all  duties  necessary,  in  their  opin¬ 
ion,  to  promote  the  objects  of  the  Board,  provided 
the  same  shall  not  be  contrary  to  any  resolution  or 
by-law  of  the  Board  nor  to  the  Act  of  Incorporation.” 


7 


“15.  Corresponding  Secretaries.  —  The  Corres¬ 
ponding  Secretaries  shall  act  for  the  Board  in  con¬ 
ducting  Its  written  correspondence,  both  foreign  and 
domestic,  except  what  relates  Immediately  to  the 
Treasurer’s  department;  and  they  shall  supervise 
official  publications  of  the  Board,  dividing  their 
duties  between  the  foreign  and  the  home  department, 
under  the  advice  and  with  the  concurrence  of  the 
Prudential  Committee. 

“The  Secretaries  to  whom  at  any  time  is  assigned 
the  foreign  department  shall  have  the  immediate 
charge  and  supervision  of  the  foreign  field;  shall  keep 
the  Prudential  Committee  informed  of  the  condition 
and  needs  of  the  several  missions;  shall  present  to 
the  committee  for  its  consideration  and  approval 
careful  statements  of  all  business  relating  to  the  work 
under  their  care  respectively,  and  when  any  mission¬ 
ary  or  assistant  missionary  under  appointment  de¬ 
sires  a  personal  Interview  with  the  Prudential  Com¬ 
mittee  shall  present  to  that  committee  his  request. 
They  shall  also  perform  such  other  duties  as  the 
Board  or  the  Prudential  Committee  shall  direct.” 

“16.  The  Treasurer. — It  shall  be  the  duty  of  the 
Treasurer  to  take  the  charge  of  all  moneys  paid  into 
the  Treasury  of  the  Board  and  to  give  receipts  there¬ 
for;  to  keep  safely  all  the  funds  and  moneys  of  the 
Board,  and  all  notes,  bonds,  deeds  and  other  evi¬ 
dences  of  property;  to  keep  fair  and  accurate  ac¬ 
counts  of  all  moneys  received  and  expended;  to  make 
out  annually  a  statement  of  receipts  and  payments 
and  of  the  condition  of  the  several  permanent 
funds  for  the  information  of  the  Board;  to  invest 
and  deposit  moneys  and  make  remittances  and  pay¬ 
ments  according  to  the  direction  of  the  Board  or  of 


8 


the  Prudential  Committee;  to  exhibit  his  books,  ac¬ 
counts,  vouchers  and  evidences  of  property,  when¬ 
ever  required,  to  the  Board,  the  Prudential  Com¬ 
mittee,  or  the  Auditors;  to  conduct  the  correspond¬ 
ence  relating  immediately  to  his  department,  and  to 
perform  such  other  acts  as  are  necessary  to  the  faith¬ 
ful  execution  of  the  duties  of  his  office.  He  shall 
give  bonds  therefor  in  such  sum  as  the  Prudential 
Committee  shall  determine.  In  case  of  the  inability 
of  the  Treasurer  or  of  a  vacancy  in  the  office,  the 
Assistant  Treasurer  shall  perform  the  duties  of  the 
Treasurer,  giving  such  bonds  as  the  Prudential  Com¬ 
mittee  may  require.” 

At  the  annual  meeting  of  the  American  Board 
held  at  Hartford,  Conn.,  in  1918,  the  office  of  As¬ 
sistant  Treasurer  was  created,  a  part  of  the  duties 
of  the  Treasurer  being  assigned  to  the  Assistant 
Treasurer  in  accordance  with  a  division  approved 
by  the  Prudential  Committee. 


9 


CHAPTER  II 


woman’s  boards  of  missions 

1.  The  Charter  of  the  Woman’s  Board  of  Mis¬ 
sions,  Boston,  provides:  “Sec.  3.  The  purpose  of 
this  corporation  is  the  Christianization,  education,  and 
physical  relief  of  women  and  children  in  foreign  lands 
in  co-operation  with  the  American  Board  of  Com¬ 
missioners  for  Foreign  Ivlissions.  To  this  end  the 
corporation  may  collect,  receive,  hold,  invest  and  ex¬ 
pend  money  or  other  personal  property  derived  from 
contributions,  bequests  or  otherwise,  and  may  re¬ 
ceive  or  acquire  and  hold  real  estate  either  in  the 
United  States  or  in  foreign  countries  to  carry  out  the 
purposes  for  which  the  corporation  is  established,  or 
for  purposes  of  investment,  and  may  convey  or  lease 
real  estate.” 

2.  The  Constitution  of  the  Woman’s  Board  of 
hlissions  of  the  Interior,  says: 

“Art.  2.  The  particular  business  and  object  of 
this  society  shall  be  to  engage  the  earnest,  systematic 
co-operation  of  Christian  women  in  sending  out  and 
supporting  women  as  missionaries,  native  teachers 
and  Bible  readers  to  women  in  foreign  lands;  to  ac¬ 
quire,  own,  and  hold  all  such  real  and  personal  prop¬ 
erty  in  this  and  foreign  lands  as  may  be  proper  and 
necessary  to  establish  schools,  orphanages,  hospitals 
and  other  like  institutions  for  the  education,  support, 
and  Christianizing  of  women  and  children  in  foreign 
lands;  to  receive  legacies  and  devises  of  real  and  per¬ 
sonal  property  to  be  held  or  sold  for  the  above  uses; 
to  establish  and  support  suitable  homes  for  the  en- 


10 


tertainment  and  support  of  missionaries  of  this  cor¬ 
poration  going  to  or  returning  from  the  foreign  mis¬ 
sionary  fields,  and  to  do  and  perform  any  and  all 
other  acts  and  things  appropriate  and  necessary  to 
inculcate,  spread  and  maintain  the  principles  of  the 
Christian  religion  among  women  and  children  in  for¬ 
eign  lands.” 

3.  The  Constitution  of  the  Woman’s  Board  of 
Missions  of  the  Pacific  says; 

“Art.  2.  Its  object  is  to  engage  Christian  women 
in  systematic  effort  to  evangelize  the  women  of 
heathen  lands,  by  supporting  female  missionaries, 
native  teachers,  and  Bible  readers,  through  the 
agency  of  the  American  Board.” 

4.  The  Woman’s  Boards  make  appropriations  for 
persons  or  objects,  requested  by  the  Mission  and 
approved  by  the  American  Board  as  part  of  its  force 
and  work,  and  disbursements  for  the  same  are  made 
through  the  Treasurer  of  the  American  Board. 


CHAPTER  III 


THE  MISSIONARIES 

1.  All  men  and  women  who  have  received  regular 
appointment  and  who  bear  the  commission  of  the 
American  Board  and  are  under  appointment  by  the 
Prudential  Committee  for  permanent  life  service  are 
“missionaries.” 

Especially  Appointed  Missionaries 

2.  The  Prudential  Committee  may  appoint  mis¬ 
sionaries  for  educational  work  in  a  particular  insti¬ 
tution,  and  for  other  forms  of  special  work,  with  the 
understanding  that  they  are  not  to  be  permanently 
transferred  to  another  institution  or  to  different  work 
in  the  mission  without  the  approval  of  the  Prudential 
Committee,  and  in  the  case  of  women  supported  by 
any  one  of  the  Woman’s  Boards,  not  without  the  ap¬ 
proval  of  the  supporting  Board.  Such  special  ap¬ 
pointees  are  not  expected  to  vote  on  mission  matters 
except  as  the  Station  and  Mission  may  accord  this 
right.  Alissionary  physicians  and  trained  nurses  are 
appointed  to  a  specific  work  from  which  they  are  not 
expected  to  be  turned  aside  by  the  mission  except 
with  their  own  approval  and  with  the  approval  of 
the  Prudential  Committee. 

3.  Appointees  of  the  Prudential  Committee  for 
term  service  are  Associate  Missionaries  and  as  such 
have  no  vote  in  the  Station  or  Mission. 

Gathering  Papers 

4.  In  the  case  of  single  women  to  be  adopted  and 
supported  by  the  Woman’s  Boards,  these  Boards 


12 


co-operate  m  gathering  papers  and  testimonials. 
These  papers  are  kept  on  file  with  the  American 
Board.  Engagements  for  temporary  service  should 
be  by  vote  of  the  Prudential  Committee,  on  the  pre¬ 
sentation  of  papers  in  the  usual  form.  The  officers 
and  offices  of  the  Board  are  at  the  service  of  the  col¬ 
leges  and  schools  for  this  purpose. 

Relations  of  Missionaries  to  the  Board 
5.  The  missionaries  are  the  Board  in  action.  The 
Board  at  home  exists  only  for  the  purpose  of  pro¬ 
moting  the  work  on  the  field  to  which  the  mission¬ 
aries  devote  their  lives.  The  missionaries  err  in 
speaking  of  themselves  as  “employed  by  the  Board.” 
The  acts  of  the  missionaries  are  the  acts  of  the 
Board,  and  so  long  as  one  bears  the  Board’s  com¬ 
mission  he  cannot  separate  himself  and  his  acts  from 
the  Board’s  work.  This  view  of  the  missionary’s 
life  is  the  one  taken  not  only  by  the  Prudential  Com¬ 
mittee  and  the  officers  of  the  Board  but  by  those 
with  whom  the  missionary  comes  into  contact,  both 
in  this  land  and  in  the  mission  fields.  The  work  of 
the  Board  in  the  large  is  judged  by  the  work  and 
character  and  bearing  and  spirit  of  the  missionaries 
and  associate  missionaries  who  represent  the  Board. 
An  unworthy  act  of  a  missionary  or  associate  mis¬ 
sionary  brings  discredit  upon  the  Board,  the  work  it 
aims  to  do,  and  to  Christ  himself,  and  so  the  entire 
body  suffers;  while  creditable  and  distinguished  serv¬ 
ice  contributes  to  the  joy,  satisfaction  and  honor  of 
all  connected  with  the  organization,  as  well  as  of  the 
Master.  This  applies  not  only  to  the  personal  con¬ 
duct  of  the  missionaries  but  to  means  and  methods 
of  work. 


13 


6.  It  is  impossible  for  a  missionary  to  turn  aside, 
even  temporarily,  from  his  high  calling  and  com¬ 
port  himself  in  a  way  unbecoming  a  missionary  of 
the  Cross  of  Christ,  and  not  bring  serious  harm  upon 
the  cause  he  represents.  In  no  sense,  then,  can  this 
work  be  regarded  as  temporary  or  intermittent;  the 
missionary  character  and  aim  should  dominate  every 
act  and  prove  the  guiding  spirit  of  the  entire  life  of 
all  that  enter  this  sacred  service. 

Knoivledgc  of  the  Vernacular 

7.  The  Board  regards  the  ability  to  write,  but 
especially  to  speak,  the  native  language  as  an  indis¬ 
pensable  qualification  for  missionary  service.  To 
aid  in  securing  this  the  several  missions  are  required, 
through  a  competent  committee,  to  provide  for  prop¬ 
er  language  instruction  and  to  examine  all  new  mis¬ 
sionaries  at  the  close  of  the  first  and  second  years  of 
service  and  at  such  other  times  as  the  mission  may 
deem  wise,  as  to  their  knowledge  of  the  native 
tongues,  and  report  the  result  to  the  Foreign  Secre¬ 
tary  of  the  Board  in  charge  of  the  correspondence 
with  the  mission.  No  exemption  from  such  exami¬ 
nation  shall  be  made  without  the  consent  of  the  Pru¬ 
dential  Committee. 

8.  It  is  expected  that  new  missionaries  will  not 
be  given  the  right  to  vote  in  a  station  or  mission 
until  they  have  passed  examinations  satisfactory  to 
the  station  and  mission,  showing  commendable  prog¬ 
ress  in  the  mastery  of  the  vernacular.  Exceptions 
to  this  rule  must  be  with  the  knowledge  and  approval 
of  the  Prudential  Committee. 

9.  In  some  countries  like  China  and  Japan 
language  schools  for  teaching  the  vernacular  have 


14 


been  established  and  are  in  successful  operation. 
Similar  schools  are  contemplated  for  other  countries. 
New  missionaries  are  assigned  to  these  schools  by 
the  Board  where  they  will  begin  systematically  and 
seriously  to  lay  a  good  foundation  for  their  life  work. 
Language  schools  divide  their  year’s  work  into  two 
or  three  terms,  the  first  starting  in  mid-autumn,  and 
the  second  after  the  Christmas  holidays.  Beginners’ 
classes  are  formed  for  each  term,  and  all  candidates 
are  required  to  be  present  at  the  opening  of  the 
term. 


Vital  Statistics 

10.  The  following  data  should  be  promptly  and 
accurately  reported  to  the  Foreign  Department. 

Date  of  arrival  at  one’s  mission,  when  first  going 
out  and  after  each  absence. 

Date  of  removal  from  one  station  to  another. 

Date  of  leaving  the  mission. 

Date  of  arrival  in  the  LInited  States. 

Date  of  birth  of  all  children,  with  full  names. 

Date  of  death  of  all  missionaries  and  all  mission¬ 
ary  children. 

Date  of  all  marriages  of  missionaries. 


CHAPTER  IV 


THE  MISSION 

1.  A  mission  is  an  organized  geographical  section 
of  a  country  occupied,  and  is  composed  of  all  the  sta¬ 
tions  within  its  boundary  in  which  missionaries  of 
the  American  Board  are  located.  The  membership 
of  a  mission,  as  of  a  station,  comprises  all  the  active 
missionaries  bearing  the  commission  of  the  American 
Board,  permanently  located  within  its  geographical 
limits. 

2.  Each  mission  is  expected  to  have  at  least  three 
permanent  officers,  a  Treasurer,  a  Secretary,  an 
Auditor  or  Auditors,  and  as  many  temporary  officers 
as  may  seem  best  for  the  orderly  and  efficient  con¬ 
duct  of  its  work. 

3.  The  mission  may  have  such  permanent  and 
temporary  committees  or  boards  as  it  may  deem 
necessary. 

4.  The  mission  shall  make  such  rules  and  by-laws 
for  the  regulation  of  its  operations  as  it  may  con¬ 
sider  essential,  but  always  in  accord  with  this  Hand 
Book,  copies  of  the  same  to  be  sent  to  the  Foreign 
Department  for  file  and  reference,  and  for  the  ap¬ 
proval  of  the  Prudential  Committee. 

5.  The  mission  is  the  American  Board  in  opera¬ 
tion  within  its  territory,  which  as  an  organization 
must  be  held  responsible  for  the  orderly  and  effective 
conduct  of  the  work  of  the  Board  and  the  mission, 
under  the  limitations  put  upon  it  by  the  Prudential 
Committee,  and  with  such  resources  as  the  commit¬ 
tee  is  able  to  provide. 

16 


6.  Each  mission  shall  meet,  at  least,  once  a  year 
—  between  March  and  September,  if  possible.  Each 
station  shall  be  entitled  to  one  delegate  at  every  mis¬ 
sion  meeting,  and  an  additional  delegate  for  every 
three  members  of  the  station  or  major  fraction  there¬ 
of.  Thus,  a  station  having  three  or  four  members 
is  entitled  to  two  delegates,  five  to  seven  members 
to  three  delegates,  etc.  Woman’s  work  may  be  rep¬ 
resented  by  additional  delegates,  as  may  special  in¬ 
stitutions,  as  the  mission  and  stations  may  direct. 

7.  The  traveling  expenses  of  delegates  shall  be 
paid  by  the  Board  when  the  item  is  separately  stated 
in  the  annual  estimates,  the  various  Woman’s 
Boards’  items  standing  by  themselves.  Those  mem¬ 
bers  of  a  station  who  are  not  sent  as  delegates  may 
attend  the  meetings  of  the  mission  at  their  own  ex¬ 
pense  and  participate  in  the  deliberations. 

V  oting 

8.  At  mission  meetings  every  delegate  present  is 
entitled  to  vote.  Each  mission  at  any  meeting  has 
authority,  should  it  so  desire,  by  unanimous  con¬ 
sent,  to  extend  the  right  of  voting  on  any  one  ques¬ 
tion,  or  on  all  questions,  to  all  the  members  present. 
This  rule  is  also  applicable  to  station  meetings. 

9.  A  missionary  temporarily  at  a  station,  to 
which  he  has  not  been  designated  by  the  mission,  is 
not  expected  to  vote  on  the  affairs  of  that  station. 
When  a  missionary  is  outside  his  mission  he  is  not 
entitled  to  a  vote  even  by  correspondence  upon  the 
affairs  of  his  mission  or  station,  although  he  should 
feel  free  to  express  his  opinion  on  mission  questions. 

10.  On  questions  as  to  a  considerable  expendi¬ 
ture  of  funds  and  the  location  or  retirement  of  mis- 


17 


sionaries  a  two-thirds  vote  shall  be  required.  In 
most  other  cases  a  majority  may  decide. 

Records 

11.  The  mission  shall  keep  regular  minutes  of 
its  proceedings,  copies  of  which  shall  be  sent  to  the 
Foreign  Secretary  of  the  Board  immcdiatelv  after 
each  meeting,  together  with  the  estimates  for  the 
following  year  and  copies  of  all  important  docu¬ 
ments  presented  at  the  meeting.  Letters  giving  full 
explanation  should  be  written  to  the  Foreign  Secre¬ 
tary  regarding  all  points  requiring  action  by  the  Pru¬ 
dential  Committee.  All  documents  essential  to  a 
clear  understanding  of  action  taken  should  also  be 
forwarded,  as  soon  as  the  minutes  are  sent. 

Functions  of  the  Mission 

12.  Each  mission  shall,  at  each  annual  meeting, 
direct  the  location  and  work  of  individual  members 
so  as  best  to  promote  the  work  as  a  whole.  No  new 
station  shall  be  established,  or  extended  tours  of 
exploration  made,  or  important  changes  inaugurated 
or  work  undertaken,  except  by  vote  of  the  Pruden¬ 
tial  Committee,  on  recommendation  of  two-thirds  of 
the  mission. 

13.  No  missionary  work,  whether  literary,  edu¬ 
cational,  industrial,  medical,  or  evangelistic,  shall  be 
undertaken  or  carried  on  by  individual  members  un¬ 
less  approved  by  a  two-thirds  vote  of  the  mission, 
d’he  work  of  translating  and  preparing  religious  or 
educational  books  should  not  be  undertaken  by  in¬ 
dividuals  without  the  consent  or  direction  of  the  mis¬ 
sion.  No  missionary  should  use  a  printing  estab¬ 
lishment  of  the  Board  for  private  work  or  for  any 

18 


missionary  publications  except  under  authorization 
of  the  mission. 

14.  It  is  essential  that  no  line  of  work  in  a  mis¬ 
sion  or  at  any  station  shall  come  to  be  regarded  as 
belonging  to  an  individual  or  station  rather  than  to 
the  mission.  All  work  carried  on  by  a  missionary 
of  the  Board  within  the  boundary  of  a  mission  is  a 
part  of  the  work  of  that  mission,  and  should  be  re¬ 
ported  to  the  mission  and  to  the  Board,  and  be  sub¬ 
ject  to  the  control  of  the  mission.  Any  exception  to 
this  general  rule  must  be  with  the  approval  of  the 
mission  and  of  the  Prudential  Committee,  and  also 
must  be  made  a  matter  of  record,  both  in  the  mission 
and  in  Boston. 

15.  d'here  are  manifest  reasons  why  a  mission¬ 
ary,  the  author  of  a  manuscript  for  mission  use, 
should  not  be  a  member  of  the  committee  which  de¬ 
cides  upon  its  publication  and  fixes  the  size  of  the 
edition. 


19 


CHAPTER  V 


REPORTS 

How  to  Address  Correspondence 

1.  Mission  treasurers  address  all  correspondence 
regarding  accounts  to  the  Treasurer  of  the  Board, 
14  Beacon  St.,  Boston.  Funds  are  paid  out  in  a  mis¬ 
sion  only  under  the  authorization  of  the  Treasurer 
or  Assistant  Treasurer  of  the  Board.  Individual  re¬ 
quests  for  allowance  for  children  at  home  should  be 
addressed  to  the  Treasurer.  All  orders  for  pur¬ 
chases  in  the  United  States  should  be  sent  to  the 
Treasurer  in  Boston,  through  the  treasurer  of  the 
mission  and  must  bear  the  vise  of  the  treasurer 
before  forwarding. 

2.  Mission  secretaries  address  all  official  corre¬ 
spondence  to  the  Foreign  Secretary.  All  action  of 
the  Prudential  Committee  is  officially  reported  to 
the  mission  by  the  Foreign  Department.  As  a  rule, 
all  missionary  correspondence  with  the  Board  and 
for  the  Prudential  Committee  is  held  with  the  For¬ 
eign  Department,  where  all  such  correspondence  is 
filed. 

3.  Missionaries  at  home  on  furlough  make  all 
arrangements  for  presenting  the  work  to  the  church¬ 
es  and  outside  engagements  through  the  Home  Sec¬ 
retary  and  the  District  Secretaries;  otherwise  rela¬ 
tions  with  the  Foreign  Department  remain  as  before. 

4.  It  is  always  expected  that  missionaries  sup¬ 
ported  by  the  different  Woman’s  Boards  will,  while 
in  the  field  and  at  home,  keep  in  close  correspond¬ 
ence  with  their  respective  Boards.  All  are  mission- 


aries  of  the  American  Board,  and  action  of  the  Pru¬ 
dential  Committee  is  necessary  in  all  cases  where 
authority  from  home  is  required. 

5.  Material  for  the  Missionary  Herald  and  other 
publications  of  the  American  Board  and  for  those 
of  the  Woman’s  Boards,  may  be  sent  directly  to  the 
Editorial  Departments  or  enclosed  in  letters  to  other 
departments  of  those  Boards. 

Official  Reports 

6.  It  is  of  supreme  importance  that  annually 
there  be  prepared,  by  some  one  appointed  by  the 
station  for  the  purpose,  one  general  report  of  the 
work  of  each  station,  covering  every  department  of 
work  and  each  institution.  This  report  should  be 
accompanied  by  fuller  departmental  and  institutional 
reports,  each  prepared  by  the  missionary  in  charge. 
These  reports  should  be  presented  to  the  mission 
and  sent  to  the  Foreign  Department  of  the  Board. 
These  reports  for  the  previous  year  should  reach 
Boston  not  later  than  June  15. 

7.  In  case  the  mission  prints  a  full  report  of  its 
work,  including  all  departments  and  every  institu¬ 
tion,  this  will  meet  the  requirements  at  the  home 
office.  At  least  twenty-five  copies  of  such  printed 
reports  should  be  sent  to  the  Foreign  Department 
as  soon  as  issued;  advance  copies  are  appreciated. 
At  least  two  copies  of  all  that  is  printed  in  English 
in  the  mission  should  be  sent  to  the  Foreign  Sec¬ 
retary. 

Individual  Reports 

8.  In  addition  to  the  annual  reports,  each  mis¬ 
sionary  should  write  freely  to  the  secretaries  in 
charge  of  the  Foreign  Department  regarding  his  own 


21 


personal  work  as  well  as  upon  more  general  ques¬ 
tions.  It  is  only  by  frequent  correspondence  that 
the  Board  can  keep  in  such  relations  to  the  mission¬ 
aries  and  the  mission  that  the  largest  service  can  be 
rendered.  The  conditions,  successes,  and  needs  of 
the  work  should  be  kept  constantly  before  the  Pru¬ 
dential  Committee  through  the  Foreign  Department, 
and  this  can  be  accomplished  only  by  free,  frank, 
and  full  correspondence.  The  Secretaries  are  al¬ 
ways  ready  and  eager  to  be  of  personal  service  to 
the  missionaries  and  will  gladly  receive  and  give  at¬ 
tention  to  matters  of  a  more  personal  character. 

9.  All  letters  addressed  to  the  Secretary  of  the 
Foreign  Department,  containing  matters  of  interest 
to  the  Editorial  Secretary,  unless  personal  in  char¬ 
acter,  are  passed  at  once  to  him. 

Editorial  Correspondence 

10.  Each  missionary  should  look  upon  himself 
as  a  reporter  whose  duty  it  is  to  send  to  the  Editorial 
Secretary  all  items  of  significant  news  that  come  to 
his  attention.  Only  in  this  way  can  the  interest  of 
the  large  constituency  be  kept  keen.  The  mission 
should  see  that  important  events,  political  and  social 
as  well  as  distinctively  missionary  or  religious,  are 
duly  reported. 

Photographs 

11.  It  is  also  expected  that  all  missionaries  will 
endeavor  to  provide  the  Board  with  good  photo¬ 
graphs  illustrative  of  their  field,  its  people,  their  life, 
and,  in  particular,  of  the  work  and  the  reports  ren¬ 
dered.  Small  pictures  arc  preferred,  usually  not 
over  3^  by  5^  inches,  or  postal-card  size.  Larger 
pictures  are  less  convenient  to  transmit  and  to  file. 


and  small  pictures,  if  good  prints  from  sharp  nega¬ 
tives,  can  be  enlarged  in  the  cuts  if  desired.  Satis¬ 
factory  cuts  can  be  made  only  from  clear  prints  with 
glossy  finish.  Never  fold  pictures  in  mailing;  ship 
them  flat,  well  protected,  or  loosely  rolled  in  tubes. 
Pictures  should  always  be  accompanied  by  full  de¬ 
scriptions.  Within  reasonable  limits  the  Board 
stands  ready  to  pay  the  cost  of  good  illustrative  pic¬ 
tures. 


23 


CHAPTER  VI 


ESTIMATES  AND  APPROPRIATIONS 

Mission  Estimates 

1.  At  each  annual  meeting  the  mission  shall  care¬ 
fully  prepare  and  forward  to  the  Prudential  Com¬ 
mittee  through  the  Foreign  Department  plans  and 
estimates  for  the  work  of  the  ensuing  calendar  year, 
and  all  converted  into  American  currency.  The  reg¬ 
ular  mission  estimates  should  include  everything  ab¬ 
solutely  necessary  for  the  work  of  the  year,  and  the 
amount  should  be  distributed  according  to  the  rela¬ 
tive  importance  of  each  object. 

2.  These  estimates  shall  be  separated  into  three 
main  divisions: 

A.  American  Board  missionary  salary  estimate. 

B.  American  Board  general  work  estimate. 

C.  Woman’s  Board  estimate,  including  both  sal¬ 
aries  and  general  work. 

3.  All  salary  estimates  should  be  sent  in  upon  the 
blank  forms  furnished  the  mission,  showing  clearly 
the  items  that  make  up  the  total  salary  asked  for. 

The  general  work  of  the  American  Board  need  not 
include  the  names  of  the  native  workers  that  are 
wholly  or  partially  supported,  but  should  in  each  in¬ 
stance  and  under  the  heading  of  each  station  include 
the  amount  asked  for: 

a.  For  missionary  residences. 

b.  For  native  evangelistic  work. 

c.  For  educational  work. 

d.  For  medical  work. 

e.  For  literary  work. 


24 


f.  For  industrial  work. 

g.  For  buildings  and  plant. 

h.  For  miscellaneous  purposes,  not  distinctly  na¬ 
tive  agency  — as  touring  of  missionaries,  postage, 
etc. 

4.  The  estimate  for  the  annual  meeting  expenses 
should  stand  by  itself  as  well  as  general  mission 
items  like  the  Mission  Theological  Seminary,  etc. 

5.  The  estimates  for  the  various  Woman’s  Boards 
should  include  details  as  to  classes  of  work  for 
which  support  is  desired.  For  example,  the  heading 
for  Education  should  be  subdivided  as  follows: 

Boarding  Schools,  (stating  number)  $ . 

Day  Schools, 

Kindergartens,  ‘‘  “  “ 

Where  a  boarding  school  is  a  conspicuous  feature 
of  the  work  of  the  JMission  the  estimate  for  its  sup¬ 
port  should  be  given  as  a  separate  item. 

6.  Estimates  should  be  accompanied  by  all  the 
explanations  needed  to  make  clear  to  the  Prudential 
Committee  and  the  Woman’s  Boards  the  object  for 
which  the  appropriation  is  asked.  Favorable  con¬ 
sideration  is  often  withheld  because  the  request  is 
not  accompanied  by  adequate  explanations. 

7.  After  these  estimates  have  received  the  ap¬ 
proval  of  the  mission,  they  shall  be  forwarded  as 
follows : 

Estimates  for  appropriations  directly  from 
the  American  Board  to  the  Foreign  Secretary 
of  the  Board  in  Boston. 

Estimates  for  the  consideration  of  the 
Woman’s  Boards  to  the  Secretary  of  the 
Board  to  which  they  belong. 

These  ought  all  to  be  in  hand  at  the  home 
offices  by  July  of  each  year. 


25 


8.  All  individual  or  station  requests  for  grants  or 
appropriations  must  come  to  the  Prudential  Com¬ 
mittee  through  the  mission,  except  upon  circum¬ 
stances  of  extraordinary  need  and  emergency.  If, 
however,  a  missionary  shall  feel  aggrieved  by  the 
action  of  his  mission,  he  may  appeal  to  the  Pruden¬ 
tial  Committee,  a  copy  of  such  appeal  being  given 
to  the  Secretary  of  the  mission  at  the  same  time. 

Per  social  Funds 

9.  All  missionaries  are  cautioned  against  invest¬ 
ing  private  funds  in  mission  enterprises.  All  such 
funds  when  so  applied  must  be  regarded  as  belong¬ 
ing  to  the  Board  and  the  mission  and  subject  to  the 
direction  of  the  mission.  Private  ownership  and 
control  of  mission  work  and  institutions  cannot  be 
recognized  and  the  investment  in  missionary  work  of 
private  funds  or  of  funds  given  by  personal  friends 
cannot  be  regarded  as  conferring  any  right  of  per¬ 
sonal  ownership  or  control. 

10.  In  addition,  it  is  not  expected  that  private 
funds  and  funds  privately  collected,  even  though 
given  to  the  mission  and  for  the  support  of  the  work, 
will  be  used  except  with  the  approval  and  under  the 
direction  of  the  mission. 

A  ppropriations 

11.  I'he  Prudential  Committee  will  make  its  ap¬ 
propriations  annually,  after  due  consideration  of  the 
estimates  from  the  missions  and  its  own  estimate  of 
the  probable  receipts  of  the  Board,  and  will  com¬ 
municate  its  action  to  each  mission  before  December 
I,  if  practicable.  In  making  its  appropriations  the 
Prudential  Committee  will  carefully  study  the  rela- 


26 


tive  claims  of  the  different  missions  in  view  of  their 
peculiar  necessities  and  development. 

Form  of  Appropriations 

12.  The  appropriations  are  made  under  four  gen¬ 
eral  heads,  namely,  Salaries,  General  W ork,  Mission¬ 
ary  Residences ,  and  Woman’s  Work. 

13.  The  salary  appropriations  are  made  upon 
the  blank  form  upon  which  the  salary  estimates  are 
presented,  and  the  payments  on  the  same  are  to  be 
made  accordingly.  No  part  of  the  salary  appropri¬ 
ation  can  be  used  for  any  other  purpose  except  by  a 
special  vote  of  the  Prudential  Committee.  When¬ 
ever  a  missionary  retires  from  the  field  before  the  ex¬ 
piration  of  the  period  for  which  salary  has  been  ap¬ 
propriated,  all  of  the  unpaid  salary  shall  lapse  to  the 
Board  except  the  House  Fund,  which  is  retained  in 
the  mission.  (The  salary  follows  the  missionary;, 
the  House  Fund  remains  with  the  house.) 

14.  The  appropriation  for  General  Work  of  the 
y\merican  Board  will  be  made,  for  the  most  part,  in 
lump  sum,  with  the  appropriation  for  the  mission 
annual  meeting  expenses  and  appropriations  for  the 
residences  of  missionaries  in  separate  items. 

15.  The  responsibility  for  the  distribution  or  re¬ 
distribution  of  the  American  Board  General  Work 
appropriation,  with  the  exception  of  such  items  as 
may  be  separately  reported,  rests  with  the  mission, 
which  responsibility  may  be  exercised  throughout 
the  year.  The  Woman’s  Board  appropriations  are 
made  in  conformity  with  detailed  requests  submitted 
by  the  Missions  (see  article  five),  and  should  be  ap¬ 
plied  as  designated. 

16.  The  mission  is  enjoined  not  to  plan  for  or 


27 


make  expenditures  during  the  year  in  excess  of  the 
total  General  Work  appropriation,  supplemented  by 
known  sources  of  income,  except  as  such  excess  is 
authorized  in  advance  by  the  Prudential  Committee 
in  the  form  of  supplemental  or  special  appropria¬ 
tions. 

Salaries 

17.  In  preparing  the  estimates  for  salaries  of 
members  of  the  mission  the  amount  shall  be  based 
upon  the  cost  of  an  economical  and  comfortable 
support  at  their  station,  for  a  missionary  and  wife, 
adding  thereto  for  each  child  under  seven  years  of 
age  ten  per  cent  upon  the  basal  salary  allowance  for 
the  parents;  for  each  child  over  seven  and  under 
fourteen,  fifteen  per  cent;  for  each  child  over  four¬ 
teen  and  under  twenty,  twenty  per  cent,  so  long  as 
the  children  are  dependent  upon  them  for  support 
and  are  under  twenty  years  of  age — the  limit  fixed 
by  the  Board;  provided,  however,  that  when  a  child 
with  the  approval  of  the  Prudential  Committee  is 
sent  to  the  United  States  for  education,  and  has 
reached  the  age  of  twelve  years,  the  parent  or  guard¬ 
ian  may  receive,  on  request,  a  grant  not  to  exceed 
^300  per  annum  for  each  child,  in  which  case  the  pro¬ 
vision  in  the  annual  salary  of  the  parents  for  such 
child  shall  cease.  Special  arrangements  are  made 
for  children  sent  away  from  home  for  education  but 
not  to  the  United  States.* 

*When  missionary  children  are  to  he  sent  from  the  Marathi, 
Ceylon  and  Madura  Missions  to  the  school  at  Kodaikanal,  or  from 
the  North  China  Mission  to  the  school  at  Tunghsien,  or  from  the 
.Tapan  Mission  to  Kobo,  the  following  amounts^  in  addition  to  the 
regular  children’s  allowances  in  the  Mission,  should  he  included 
in  the  annual  salary  estimates  for  the  year  under  consideration: 

For  Marathi  Mission,  for  each  child  sent,  $.50;  for  Ceylon 
Mission,  $40;  for  Madura  Mission,  $25;  for  North  China  Mission 


28 


(save  for  those  pupils  whose  homes  are  in  Tunghsien),  $75;  for 
Japan  Mission,  $75;  these  appropriations  to  eover  traveling  and 
otlier  expenses. 

1 8.  To  the  basal  salary  as  fixed  by  the  mission 
there  should  be  added  in  the  estimate  submitted 
other  fixed  charges,  such  as  children’s  allowances,  as 
indicated  above,  allowance  for  teachers,  health. 
House  Fund,  etc.,  carrying  out  the  total  in  the 
column  at  the  right.  These  various  items  are  to  be 
used  only  for  the  purposes  for  which  the  appropri¬ 
ation  is  made  and  as  indicated.  As  the  term  “sal¬ 
ary”  has  not  the  same  usage  in  all  the  missions,  the 
missionary  salary  or  allowance  is  hereby  defined  as 
intended  to  cover  all  necessary  living  expenses,  viz., 
food,  clothing.  House  Fund,  servants,  and  regular 
expenditures  for  medicine,  health,  recreation,  books 
and  periodicals,  and  necessary  personal  incidentals. 
Salaries  in  every  case  shall  begin  on  the  arrival  of 
the  missionaries  at  their  station  and  when  traveling 
expenses  cease,  and  end  when  they  leave  it  and  when 
traveling  expenses  begin. 

19.  However,  to  cover  expenses  incurred  in  travel 
and  which  cannot  properly  be  charged  to  traveling 
expenses,  each  adult  from  the  time  his  salary  ceases 
in  his  mission  until  his  allowance  begins  at  home, 
and  vice  versa  upon  the  way  to  the  field,  may  draw 
at  the  rate  of  $20  a  month  with  an  additional  $10  a 
month  for  each  child. 

The  House  Ftind 

20.  Each  year  the  missions  shall  make  careful 
estimates  of  the  amount  of  money  necessary  for  the 
House  Fund,  which  shall  include  the  rent  of  all 
houses,  or  missionary  residences,  hired  from  outside 
for  occupancy;  the  ordinary  repairs  of  all  missionary 


29 


residences  and  other  buildings  provided  by  the  Board 
for  missionary  residence;  taxes  on  the  same,  insur¬ 
ance,  care  and  maintenance.  The  sums  necessary 
shall  be  stated  In  separate  Items: 

a.  For  missionaries  of  the  A.  B.  C.  F.  M.  whose 
salaries  are  not  included  in  Items  b,  c,  and  d  below. 

b.  For  missionaries  whose  salaries  are  provided 
by  the  W.  B.  M. 

c.  For  missionaries  whose  salaries  are  provided 
by  the  W.  B.  M.  I. 

d.  For  missionaries  whose  salaries  are  provided 
by  the  W.  B.  M.  P. 

21.  This  estimate  shall  be  put  in  a  separate  item 
in  the  salary  estimate  of  each  mission  and  as  a  dis¬ 
tinct  part  of  the  total  salary  allowance. 

22.  When  a  missionary  of  one  of  the  Woman’s 
Boards  occupies  a  house  or  building  with  a  mission¬ 
ary  of  the  American  Board,  the  mission  shall  esti¬ 
mate  the  amount  of  the  House  Fund  belonging  to 
each,  and  shall  put  the  proper  proportion  in  the  esti¬ 
mates  for  each  Board.  When  a  house  provided  by 
one  Board  is  occupied  by  a  missionary  of  another 
Board,  the  house  item  shall  be  Included  in  the  esti¬ 
mates  for  the  Board  supporting  the  missionary  oc¬ 
cupying  said  house.  The  care  of  an  unoccupied  mis¬ 
sion  house  shall  be  assessed  upon  the  Board  which 
provided  the  house. 

23.  When  a  missionary  resides  in  a  school  build¬ 
ing  or  hospital,  a  proportionate  part  of  the  House 
Fund  should  be  used  for  the  up-keep  of  the  resi¬ 
dential  section  thus  occupied. 

24.  This  House  Fund  shall  be  held  in  the  mission 
at  the  credit  of  the  Board  and  for  the  purpose  for 
which  it  was  given,  subject  to  such  rules  as  the  mis- 


30 


sion  may  make  for  its  expenditure.  Should  the 
fund  accumulate  beyond  the  needs  of  any  year,  the 
balance  shall  be  held  at  the  disposal  of  the  Pruden¬ 
tial  Committee.  It  is  expected  that  the  missions 
will  make  the  House  Fund  estimate  no  larger  than  is 
actually  necessary  for  the  expenses  of  each  year, 
and  it  cannot  be  used  for  purposes  other  than  the 
objects  for  which  it  was  given  except  by  approval  of 
the  Prudential  Committee. 

Appropriation  Limits 

25.  '  All  appropriations  are  made  with  limitations, 
viz.: 

I.  They  are  only  for  the  calendar  year;  but 
grants  for  buildings  and  for  purchase  of  real  estate 
may  be  charged  in  full  as  soon  as  the  work  has  been 
commenced,  though  not  all  expended  during  the 
year. 

II.  Appropriations  are  not  transferable  from  the 
Salary  account  to  the  General  Work  account  or  vice 
versa,  nor  can  funds  given  for  real  estate  and  build¬ 
ings  be  used  for  general  work  except  by  vote  of  the 
Prudential  Committee. 

III.  The  Woman’s  Boards’  appropriations  can 
only  be  diverted  from  the  objects  to  which  they  were 
appropriated  by  vote  of  the  Board  concerned. 

IV.  It  is  always  understood  that  while  the  ap¬ 
propriation  is  in  no  case  to  be  exceeded,  there  should 
be  a  careful  endeavor,  by  wise  economy,  especially 
in  the  erection  of  buildings,  to  accomplish  the  object 
for  less  than  the  amount  appropriated. 

26.  All  appropriations  for  the  year’s  work,  except 
the  House  Fund  and  appropriations  for  land  and 
buildings  unused  at  its  close,  Decerhber  31,  shall 


31 


lapse  to  the  treasury  of  the  Board,  and  cannot  be 
expended  unless  reappropriated  by  the  Prudential 
Committee.  All  balances  of  grants  for  buildings 
charged  to  the  Board,  but  not  required,  must  be  cred¬ 
ited  back  to  the  Board. 

Special  Appeals  and  Gifts 

27.  When  a  special  gift  is  made  to  a  missionary 
or  for  a  specific  piece  of  work  it  does  not  necessarily 
reduce  the  amount  which  the  regular  treasury  of 
the  Board  would  receive  had  the  special  not  been 
given.  The  great  proportion  of  specials  are  unques¬ 
tionably  extra  money.  Alunificent  gifts  as  well  as  a 
multitude  of  less  conspicuous  donations  have  repeat¬ 
edly  come  in  as  specials  which,  in  all  probability, 
would  never  have  been  given  to  the  regular  treasury. 
These  gifts  have  added  materially  to  the  missionary 
plant  and  have  supported  different  phases  and  de¬ 
partments  of  the  work,  all  valuable  and  important 
and  all  a  real  part  of  the  work  as  a  whole.  Donors 
beginning  with  specials,  because  of  personal  interest 
in  a  missionary  or  in  response  to  an  appeal  for  a 
specific  work,  have  frequently  become  liberal  and 
loyal  contributors  to  the  general  work  of  the  Board. 
The  ideal  in  specials  will  have  been  attained  when  no 
gifts  are  diverted  from  the  regular  funds  of  the 
Boards  for  special  objects  and  when  all  specials  shall 
be  new  money  which  would  not  otherwise  have  gone 
into  the  work. 

28.  In  considering  the  subject  of  specials  it  must 
be. borne  in  mind  that  the  Prudential  Committee, 
the  Officers  of  the  Boards  and  the  missionaries  are 
bound  to  seek  to  raise  annually  a  sum  sufficient  to 
meet  the  appropriations  to  the  twenty  missions  of 

.1 2 


the  Boards.  If  the  regular  receipts  or  the  resources 
for  enlarging  this  income  are  materially  reduced  by 
special  appeals  or  otherwise,  the  Boards  will  be  com¬ 
pelled  to  reduce  their  appropriations  to  the  missions. 
It  is  the  constant  desire  and  hope  of  the  Officers  of 
the  Boards  that  the  income  will  be  so  increased 
that  an  annual  Increase  in  appropriations  may  be 
possible.  This  statement  cannot  fail  to  make  clear 
the  reason  why  the  Boards  are  compelled  to  guard 
their  regular  and  possible  sources  of  income  from 
being  encroached  upon  by  appeals  for  objects  not 
included  in  their  regular  appropriations. 

29.  In  securing  their  regular  annual  income  from 
churches  and  individuals  the  Boards  are,  in  a  large 
measure,  dependent  upon  the  aid  and  co-operation 
of  the  missionary  body  who,  by  letters,  printed 
statements,  and  by  public  address  are  able  in  a  pe¬ 
culiar  way  to  arouse,  deepen  and  maintain  an  in¬ 
terest  in  the  work  and  to  keep  open  the  channels  of 
permanent  income.  If  these  invaluable  resources 
are  turned  into  appeals  for  special  objects  there  will 
follow  necessarily  only  disaster  to  the  work  as  a 
whole. 

30.  In  the  common  interest  of  the  entire  work 
there  should  be  a  clear  understanding  as  to  the  place 
of  special  appeals  on  the  part  of  missionaries  and  the 
use  of  the  funds  thus  obtained  in  the  work  on  the 
field.  Therefore,  for  maintaining  the  unity  of  the 
work  and  obtaining  proper  support,  while,  at  the 
same  time,  recognizing  that  there  is  a  place  for  the 
use  of  specials,  the  following  principles  are  stated: 

Principles  Governing  Specials 

31.  No  missionary  should  appeal  for  any  special 


3.1 


gift  to  a  church  or  any  organization  in  a  church,  such 
as  the  Sunday  School,  Christian  Endeavor,  Men’s 
Club,  Women’s  Missionary  Societies  or  Children’s 
Mission  Circles,  etc.  The  churches  and  their  sub¬ 
sidiary  societies  are  the  exclusive  field  of  the  Board 
for  securing  general  funds.  Not  only  is  this  course 
necessary  for  the  interests  of  the  Board,  but  pastors 
and  church  treasurers  together  with  the  Apportion¬ 
ment  Commission  of  the  National  Council  are  in¬ 
sisting  upon  it  in  order  to  protect  the  apportion¬ 
ment  of  the  churches,  hinder  the  Apportionment 
Idan  of  Benevolence  devised  by  the  Council  “Con¬ 
tributions  for  special  objects  which  are  outside  the 
regular  current  work  of  the  societies”  are  not 
counted  upon  the  church  apportionment.  Such  ap¬ 
peals  as  may  properly  be  made  for  specials  should 
be  directed  to  individuals  and  organizations  not  di¬ 
rectly  connected  with  a  church. 

32.  The  missionary  on  furlough,  in  making  ad¬ 
dresses,  should  keep  in  mind  that  primarily  he  is 
to  represent  the  Boards  and  his  country  rather  than 
his  station  or  institution.  While  he  will  naturally 
emphasize  his  own  section  of  the  work,  it  should  al¬ 
ways  be  done  against  the  background  of  the  King¬ 
dom  and  with  the  general  interests  of  the  Boards  in 
mind.  Such  course  will  not  only  best  help  the 
Boards  and  the  work,  but  it  will  add  greatly  to  the 
interest  of  the  address. 

33.  No  missionary  should  appeal  for  any  specific 
work  of  any  kind  or  nature  that  has  not  already 
received  the  approval  of  his  colleagues  in  the  station 
of  which  he  is  a  member  and,  if  the  work  is  of  con¬ 
siderable  importance  or  involves  a  question  of  policy 
or  commits  the  mission  in  any  new  line  of  work. 


3+ 


such  appeal  should  have  the  approval  and  endorse¬ 
ment  of  the  mission,  the  Prudential  Committee  or 
the  Woman’s  Board  most  concerned. 

34.  Whenever  special  gifts  are  received  by  an 
individual  for  the  work  or  for  any  purpose  that  is 
not  purely  personal,  these  gifts  should  not  be  ex¬ 
pended  except  under  the  general  approval  of  the 
station  of  which  the  missionary  is  a  member,  and 
if  the  gift  is  of  considerable  importance,  say  if  it  ex¬ 
ceeds  $100  gold,  or  involves  a  question  of  policy,  its 
expenditure  should  have  the  approval  of  the  mis¬ 
sion. 

35.  These  statements  make  it  clear  that  as  a 
fundamental  principle,  special  gifts  whether  received 
by  individuals  or  by  the  mission,  become  at  once  a 
part  of  the  mission  assets  and  should  be  so  recog¬ 
nized  both  by  the  Board  and  by  the  mission.  In 
other  words,  the  fact  that  a  gift  .for  any  special  line 
of  work  comes  to  an  individual,  does  not  give  the 
individual  final  authority  over  the  use  of  the  gift. 
It  is,  of  course,  understood  that  if  the  gift  thus  re¬ 
ceived  cannot  be  used  in  accordance  with  the  ex¬ 
pressed  wish  of  the  donor,  it  shall  be  held  until  cor¬ 
respondence  has  been  had  with  the  donor  to  ascer¬ 
tain  if  the  conditions  cannot  be  changed.  If,  how¬ 
ever,  the  donor  does  not  consent  to  a  change,  no  al¬ 
ternative  remains  but  to  return  the  gift. 

36.  In  order  to  avoid  the  perpetual  burden  of 
raising  a  fixed  sum  annually  in  specials  for  the  sup¬ 
port  of  work,  it  is  urged  that,  as  far  as  possible,  spe¬ 
cial  gifts  be  used  for  permanent  investments  such 
as  securing  new  and  necessary  sites,  buildings,  equip¬ 
ment,  etc.,  letting  the  regular  annual  appropriations 
of  the  Boards  meet,  as  far  as  they  will  go,  the  re- 


3S 


curring  annual  expenses  like  salaries  of  native  work¬ 
ers  and  the  regular  support  of  institutions.  This  will 
relieve  missionaries,  who  secure  specials,  from  being 
placed  under  the  burden  of  an  obligation  to  raise  a 
fixed  amount  each  year,  to  prevent  a  personal  debt 
at  the  end  of  the  year. 

37.  The  Prudential  Committee  looks  with  disap¬ 
proval  upon  the  building  up  of  a  work  in  any  mis¬ 
sion  field  which  is  dependent,  in  any  large  measure, 
upon  the  annual  solicitation  of  specials  upon  the 
part  of  the  missionary  in  charge.  The  Committee 
and  the  Woman’s  Boards  cannot  assume  any  re¬ 
sponsibility  for  the  conduct  of  such  work  or  for  any 
debt  which  may  thus  be  incurred  by  the  missionary. 
We  would,  therefore,  urge  and  insist  that  such  con¬ 
ditions  shall  be  avoided  to  the  last  possible  degree. 
The  Committee  would  also  deprecate  any  custom  in 
the  mission  which  would  put  upon  a  new  missionary 
taking  charge  of  an  established  work  an  obligation 
expressed  or  implied  to  raise  by  private  solicitation 
added  funds  for  the  support  of  the  work  of  which 
he  is  thus  put  in  charge.  Any  missionary  is  abun¬ 
dantly  justified  in  declining  to  accept  such  a  respon¬ 
sibility  even  when  asked  to  do  so  by  the  mission.  It 
is  expected,  however,  that  all  missionaries  will  en¬ 
deavor  to  interest  in  the  work  individuals  who  are 
not  contributors  to  the  regular  treasury  of  the 
Boards,  and  to  secure  their  contributions  either  for 
the  regular  treasury  of  the  Board  or  for  some  ap¬ 
proved  special  object. 

38.  All  specials  received  by  individual  mission¬ 
aries  shall  be  reported  to  the  mission,  with  state¬ 
ment  both  of  the  amount  received  and  of  the  manner 
In  which  the  money  is  expended.  The  account  for 

36 


specials  shall  be  audited  in  each  station  and  in  the 
mission,  the  same  as  all  other  accounts. 

39.  Each  mission  shall  report  to  the  Boards  year¬ 
ly  the  amount  of  special  donations  received  by  each 
member,  and  the  purposes  for  which  they  have  been 
used.  In  case  such  expenditures  are  not  approved 
by  the  mission,  or  the  money  cannot  be  used  wholly 
or  in  part,  the  unexpended  sum  must  be  returned  to 
the  Treasurer  at  Boston,  to  be  by  him  repaid  to  the 
donors,  unless,  by  correspondence  with  them,  per¬ 
mission  is  given  for  such  other  use  of  the  money  as 
may  be  approved. 

40.  Personal  gifts  to  missionaries,  sent  through 
the  Treasurer,  from  friends  to  promote  the  comfort 
and  usefulness  of  the  missionary  himself  are  not 
classified  as  special  donations  for  the  work. 

41.  Donations  for  special  objects  sent  to  the 
Board  will,  if  approved,  be  formally  appropriated  by 
the  Prudential  Committee  and  acknowledged  with 
other  receipts. 


37 


CHAPTER  VII 


IMISSION  AND  STATION  TREASURERS 

1.  Each  mission  shall  annually  appoint  a  treas¬ 
urer  and  auditors,  subject  to  the  approval  of  the 
Prudential  Committee;  also  station  treasurers,  who 
must  be  approved  by  the  mission  treasurer. 

2.  Provision  shall  be  made  in  each  mission  for 
the  proper  auditing  of  all  station  accounts  and,  when 
there  is  no  station  financial  organization,  for  such 
auditing  of  individual  missionary  accounts. 

3.  Mission  treasurers  shall  open  an  account  to 
be  called  the  “House  Fund,”  to  which  shall  be  cred¬ 
ited  all  amounts  received  for  the  same  and  charged 
with  the  expenditures  mentioned  in  Section  on  The 
House  Fxmd  in  Chapter  VI. 

4.  Mission  treasurers  are  directly  responsible  to 
the  Prudential  Committee,  and  are  required  to  fur¬ 
nish  promptly  the  Treasurer  of  the  Board  with  semi¬ 
annual  accounts  in  the  form  prescribed  by  him,  duly 
audited,  showing  the  moneys  received  by  them  from 
all  sources  and  the  disbursements  of  the  same,  to¬ 
gether  with  a  balance  sheet  showing  the  condition  of 
the  mission  treasury,  June  30  and  December  31  of 
each  year.  An  explanation  of  any  unusual  debit 
amount  in  the  balance  sheet  should  accompany  the 
statement.  In  making  payments,  mission  treasurers 
will  be  governed  by  the  appropriations,  and  they 
will  be  held  personally  responsible  for  all  money  paid 
in  excess  of  the  appropriations  made  by  the  Pruden¬ 
tial  Committee,  or  for  objects  for  which  no  appro¬ 
priation  has  been  made;  and  also  for  all  moneys  paid 


.t8 


to  missionaries  in  excess  of  their  salaries  and  per¬ 
sonal  allowances. 

5.  Mission  treasurers  will  be  held  responsible  if 
they  allow  station  treasurers  to  violate  the  rules  re¬ 
lating  to  payments,  provided,  however,  that  in  cases 
of  sudden  emergency  arising  from  sickness,  or  like 
urgency,  the  mission  treasurer  may  afford  temporary 
relief  if  approved  by  the  mission  or  the  committee 
ad  interim,  or,  when  this  is  impracticable,  by  the  sta¬ 
tion.  In  every  such  case  the  mission  treasurer  must 
immediately  report  the  same  to  the  Treasurer  of  the 
Board,  at  Boston,  giving  the  authority  for  the  pay¬ 
ment  and  the  reasons  therefor. 

6.  Drafts  on  Boston  should  be  made  in  dollars, 
not  in  piastres,  rupees,  or  other  foreign  currency. 
They  should  always  be  numbered  —  a  record  book 
being  kept  —  and  advice  of  the  amount,  number  and 
payee’s  name  promptly  reported. 

7.  Semi-annual  accounts  should  be  prepared  and 
forwarded  to  the  Treasurer  at  Boston  as  soon  after 
June  30  and  December  31  as  possible.  The  Decem¬ 
ber  31  account  should  give  details  of  all  lapsed  ap¬ 
propriations  for  salaries,  general  work,  etc.  Nothing 
that  can  be  avoided  should  be  allowed  to  delay  these 
accounts.  Station  treasurers  should  furnish  their 
returns  to  the  mission  treasurers  promptly.  Each 
account  must  bear  the  certificate  of  the  auditors’  ex¬ 
amination  and  approval.  It  is  imperative  that  the 
mission  accounts  of  June  30  should  be  forwarded 
without  delay. 

8.  Auditors  are  required  to  see  that  the  accounts 
are  properly  vouched  and  correctly  cast,  and  that 
each  item  of  expenditure  has  been  authorized,  and 
to  report  accordingly  in  their  certificate,  which 


39 


should  always  be  written  upon  the  accounts  ren¬ 
dered,  and  should  state  the  amount  of  the  balance 
of  the  account  as  found  by  them,  in  United  States 
gold  and  its  equivalent  in  the  currency  of  the  coun¬ 
try,  stating  the  rate  of  exchange. 

9.  The  Board’s  hills  of  exchange,  sent  as  remit¬ 
tances,  are  not  to  be  sold  until  the  proceeds  are 
needed  for  use,  even  though  the  rate  of  exchange 
may  seem  to  make  it  desirable;  and  no  large  balance 
of  cash  should  be  kept  in  hand  or  on  deposit.  De¬ 
posits  should  only  be  made  after  the  most  careful 
inquiries  and  assurance  of  security;  and  then  either 
in  the  name  of  the  mission  or  of  the  treasurer  of  the 
mission,  not  in  the  name  of  anv  individual.  For 
obvious  reasons  deposits  should  not  be  made  with 
native  bankers.  Individual  members  of  the  mission 
should,  under  no  circumstances,  hold  mission  funds 
in  any  considerable  amount  or  make  any  deposits 
of  the  same  in  local  banks.  Only  authorized  treas¬ 
urers  can  hold  funds  for  mission  work.  No  funds 
of  the  Board  shall  be  loaned  under  any  circum¬ 
stances  —  for  the  gain  of  interest,  or  otherwise. 

10.  As  remittances  to  nearly  all  the  Alissions  are 
now  made  in  Bills  of  Exchange  on  Boston,  the  Treas¬ 
urers  of  such  Missions  are  to  determine  the  rate  of 
exchange  at  which  all  payments  are  to  be  made  in 
the  Missions  for  each  six  months’  period  by  taking, 
as  the  rate  for  such  payments,  the  average  rate  ob¬ 
tained  for  the  same  period  from  the  sale  of  the 
Board’s  Bills  of  Exchange,  and  the  Mission  Treas¬ 
urer’s  drafts  on  the  Board.  As  the  average  rate  can¬ 
not  be  determined  until  the  end  of  the  period,  pay¬ 
ments  are  to  be  made  at  a  rate  slightly  under  the 


40 


prevailing  rate,  and  an  adjustment  of  all  payments 
made  at  the  end  of  the  six  months. 

11.  It  devolves  upon  the  mission  treasurer  to  pre- 
sei'A'e  all  deeds  of  mission  property  and  other  legal 
papers  belonging  to  the  mission,  or  certified  copies 
of  the  same,  to  keep  clear  and  correct  accounts  of  all 
receipts  and  payments,  and  to  have  vouchers  for  all 
disbursements.  His  books  must  be  open  to  the  in¬ 
spection  of  any  member  of  the  mission  at  any  proper 
time. 

12.  Mission  treasurers  are  responsible  to  the 
Prudential  Committee  for  the  correct  interpretation 
of  the  terms  of  the  appropriations.  They  are  also 
agents  for  the  Board  to  enforce  any  rules  concerning 
the  income  derived  from  such  sources  as  tuition  fees, 
medical  fees,  earnings  of  the  press,  premium  on  ex¬ 
change,  and  remuneration  for  services  of  mission¬ 
aries  temporarily  employed  in  outside  work.  Such 
funds  must  be  paid  to  them,  and  be  by  them  credited 
to  the  Board.  Station  treasurers  are  also  account¬ 
able  to  the  committee  through  the  mission  treasurers. 
"Phey  are  financial  agents  of  the  missions  for  their 
several  stations,  with  powers  and  responsibilities  in 
their  locality  similar  to  those  of  the  mission  treas¬ 
urers.  I’hey  must  submit  properly  audited  accounts 
to  the  mission  treasurer  as  he  does  to  the  Board’s 
treasurer,  such  accounts  to  be  open  to  the  inspection 
of  the  members  of  the  station.  The  mission  treas¬ 
urer  shall  make  reasonable  rules  to  secure  from  the 
station  treasurer  proper  accounts,  such  rules  to  be 
approved  by  his  mission.  Station  treasurers  should 
only  keep  small  balances  of  funds  on  hand  for  cur¬ 
rent  needs.  All  deposits  should  be  held  by  the  mis¬ 
sion  treasurer,  and  if  of  large  amount  and  not  tem- 


41 


porary  should  be  transferred  to  the  Treasurer  at 
Boston.  Mission  treasurers  should  make  payments 
upon  appropriations  made  by  the  Prudential  Com¬ 
mittee  only  when  authorized  so  to  do  by  the  Treas¬ 
urer  of  the  Board. 

13.  All  remittances  should  be  acknowledged  by 
the  first  mall. 

14.  All  profits  arising  from  the  sale  of  the  Board’s 
bills,  or  from  the  sale  or  use  of  property  of  any 
kind,  must  be  accounted  for  to  the  mission  treasurer, 
to  be  by  him  credited  to  the  Board  in  account  with 
the  Treasurer  at  Boston. 

15.  No  treasurer  has  authority  to  make  advances 
on  appropriations  for  the  current  expenditures  of  the 
mission,  excepting  when  prepayment  is  unavoidable 
as  in  the  renting  of  houses  and  like  cases.  For  other 
advances  the  authorization  of  the  Prudential  Com¬ 
mittee  must  be  obtained.  Salaries  and  personal  al¬ 
lowances  of  missionaries  must  not  be  paid  in  ad¬ 
vance,  but  at  the  end  of  the  time  for  which  pay¬ 
ment  is  due.  In  cases  of  large  unforeseen  expenses 
of  missionaries,  from  illness  or  otherwise,  applica¬ 
tions  should  be  made,  if  necessary,  to  the  Prudential 
Committee  and  an  appropriation  obtained  before 
any  charge  is  made  to  the  Board.  The  mission  or 
station  may,  however,  afford  temporary  relief. 

16.  Mission  and  station  treasurers  are  directed 
to  give  advice  to  returning  missionaries  as  to  the 
most  economical  routes,  lines  of  steamers,  etc.,  se¬ 
curing  passage  by  such  in  advance.  They  are  ex¬ 
pected  to  do  whatever  they  can  to  protect  the  Board 
from  unnecessary  expenditures,  and  to  provide  for 
the  health  and  comfort  of  the  missionaries  on  their 
journeys. 


42 


CHAPTER  VIII 


PROPERTY  OF  THE  BOARD 

1.  No  property  is  to  be  purchased,  or  any  build¬ 
ing  erected  or  rented,  for  the  Board,  and  none  of 
its  property  is  to  be  mortgaged  or  assigned  for  any 
debt,  without  authorization  of  the  Prudential  Com¬ 
mittee.  All  property  given  to  the  Board  or  pur¬ 
chased  for  its  use  must  be  secured  by  title  deeds, 
duly  recorded  in  the  manner  required  by  the  laws  of 
the  government  where  it  is  located.  The  care  of  all 
such  property  devolves  upon  the  mission  treasurers, 
and  a  full  record  should  be  kept  by  each  station 
treasurer  and  the  mission  treasurer,  giving  the  num¬ 
ber  of  lots  and  quantity  of  land  (in  acres  or  square 
feet),  the  latter  estimated  if  not  definitely  known; 
the  number  of  buildings  and  use  made  of  each;  the 
cost  of  land  and  buildings  (if  known)  and  estimated 
value;  how  the  property  is  held,  by  deed,  lease  or 
otherwise;  if  by  lease,  the  date,  term,  and  annual 
rental;  if  by  deed,  the  date  of  purchase  and  in  whose 
name  the  property  is  held;  a  plot  of  the  ground  with 
location  of  buildings  is  always  valuable.  It  is  re¬ 
quired  that  from  these  records  an  inventory  shall  be 
made  by  the  mission  treasurers  and  sent  to  the 
Treasurer  of  the  Board,  accompanying  the  accounts 
of  December  3  i,  in  so  far  as  any  additions  or  changes 
have  been  made  during  the  year. 

2.  The  property  of  the  Board  should  always  be 
held  in  its  corporate  name  when  the  laws  of  the 
country  allow  such  tenure,  and  if  there  are  no  serious 
disadvantages  in  so  holding  it.  If  such  property 


43 


stands  in  the  name  of  individual  missionaries,  or 
others,  such  individuals  should  at  once  file  with  the 
mission  treasurer  a  deed  of  trust  showing  that  the 
real  owner  is  the  American  Board.  The  mission 
treasurer  should  see  on  the  removal  of  the  individual 
from  the  locality  or  mission,  that  the  title  is  promptly 
and  legally  transferred  to  some  resident  representa¬ 
tive  of  the  Board  before  the  departure  of  the  title 
holder. 

3.  As  to  property  in  the  various  mission  fields 
secured  by  funds  provided  by  the  Woman’s  Boards, 
the  American  Board  recognizes  itself  to  be  trustee 
in  securing  and  holding  titles.  As  trustee  it  can 
make  investment  only  for  purposes  designated  by 
the  donors  and  it  is  bound  to  protect  the  same  from 
diversion  to  objects  other  than  those  originally  in¬ 
tended. 

4.  All  buildings  should  be  insured  where,  in  the 
judgment  of  the  mission,  this  can  be  done  at  a 
reasonable  rate  in  safe  companies,  the  particulars  of 
such  insurance  to  be  reported  to  the  Treasurer  at 
Boston.  Where  such  insurance  is  not  practicable 
the  mission  treasurers  are  instructed  to  send  annu¬ 
ally  to  the  Treasurer  of  the  Board  a  description  and 
valuation  (the  amount  it  would  cost  to  replace  the 
property)  of  all  buildings  and  personal  property  of 
the  mission  (books,  surgical  instruments,  presses, 
etc.),  exposed  to  risk  of  “loss  by  fire,  lightning,  earth¬ 
quake,  and  other  casualties,”  to  be  protected  by  the 
Board  by  an  insurance  fund  to  be  provided  by  set¬ 
ting  aside  an  amount  equal  to  one-half  of  one  per 
cent  per  annum  upon  the  valuation  rendered. 

5.  Property  not  in  use  and  not  likely  to  be 
needed  for  missionary  purposes  should  be  disposed 


44 


of  promptly,  or  as  soon  as  a  fair  price  can  be  ob¬ 
tained.  Sales  are  to  be  authorized  by  the  missions 
on  terms  approved  by  the  mission  treasurers  and 
confirmed,  in  cases  of  real  estate,  by  the  Prudential 
Committee.  The  proceeds  of  such  sales  must  always 
be  credited  to  the  Board  at  once,  and  not  held  for 
purchase  of  other  property.  Special  grants  will  not 
be  made  by  the  committee  because  of  such  sales, 
but  only  on  the  merits  of  each  application,  irrespec¬ 
tive  of  funds  thus  received. 


45 


CHAPTER  IX 


OUTFITS  AND  REFITS 

1.  The  outfits  allowed  are:  For  a  married  mis¬ 
sionary,  ^500  on  appointment,  and  ^^150  at  the  end 
of  the  first  year  in  the  field;  for  a  single  man,  ^300; 
for  a  single  woman,  ^350.  The  outfit  allowance  is 
made  for  the  purpose  of  equipping  the  missionary 
for  his  work  in  the  mission  to  which  he  is  to  go. 
He  is  expected  to  make  his  own  purchases  with  the 
advice  and  aid  of  the  officers  of  the  Board  and  its 
purchasing  department.  No  account  is  demanded 
as  to  the  expenditure  of  the  outfit  appropriation.  It 
is  recommended  that  a  good  proportion  of  the  outfit 
allowance  be  held  in  reserve  for  purchases  after 
reaching  destination.  Supplementary  allowances  are 
not  to  be  paid  by  the  mission  treasurers  until  re¬ 
ported  by  the  Treasurer  from  Boston.  If  they  are 
found  to  be  needed,  missionaries  will  write  to  the 
Treasurer  to  place  them  to  their  credit.  Single 
women  who  desire  to  keep  house  may  have  an  ad¬ 
ditional  housekeeping  grant  of  $75  by  applying  to 
the  Board  that  supports  them. 

2.  The  Board  will  pay  freight  and  charges  to 
destination,  including  duties  where  such  are  levied, 
when  necessary,  on  any  amount  under  six  tons, 
measurement,  not  weight  (equal  to  240  cubic  feet), 
for  a  married  missionary’s  outfit,  and  for  others  up 
to  three  tons,  measurement  (120  cubic  feet);  also 
insurance  to  the  extent  of  ^1,000,  $600,  ^400  for 
married  missionary,  single  man  and  single  woman, 
respectively.  This  freight  allowance  is  limited  to 

46 


shipments  made  during  a  period  not  to  exceed  two 
years.  Beyond  these  amounts  all  expenses  are  to 
be  paid  by  the  owner  of  the  goods. 

Medical  Out  jits  and  Refits 

3.  No  fixed  rule  can  be  made  for  medical  outfits 
and  refits  since  conditions  so  widely  differ  in  dif¬ 
ferent  missions.  Each  case  is  taken  by  itself.  Med¬ 
ical  missionaries  receive  the  same  missionary  outfit 
as  do  ordained  missionaries. 

Refits 

4.  Refits  after  seven  years  of  service  may  be  for 
a  family,  ^225;  for  a  single  man,  $125  and  for  a 
single  woman,  $200.  After  a  five-years’  term  of 
service  the  refit  for  a  family  may  be  ^175,  and  for 
a  single  man,  $100  and  for  a  single  woman,  $200. 
The  Board  will  pay  for  freight  and  other  charges 
out  upon  refits  at  the  rate  of  90  cubic  feet  for  a 
$225  refit. 

5.  Alissionaries  who  have  served  only  a  part  of 
the  full  term  in  the  field  are  not  entitled  to  a  full 
refit;  those  who  have  materially  exceeded  the  full 
term  may  receive  an  excess  of  refit.  The  rate  of 
increase  or  diminution  will  be  at  the  rate  of  ^30 
for'  each  year  in  excess  or  otherwise  up  to  three 
years. 

6.  The  refit  allowance  is  voted  by  the  Prudential 
Committee  and  put  to  his  credit  by  the  Treasurer 
when  the  missionary’s  return  to  his  mission  is  au¬ 
thorized. 

7.  On  the  part  of  the  Woman’s  Boards,  the  refit 
allowance  is  automatically  credited  to  the  missionary 
when  her  return  is  authorized. 

8.  Outfits  being  furnished  for  use  in  mission  fields 


47 


are  to  be  regarded  as  the  property  of  the  Board,  and 
in  case  of  withdrawal  of  missionaries  within  five 
years  from  the  time  of  arrival  on  the  field  all  arti¬ 
cles  of  such  outfits  as  were  not  for  personal  use  are 
to  be  left  at  the  station  in  care  of  its  treasurer,  who 
shall  at  once  send  an  inventory  of  them  to  the  Sec¬ 
retary  of  the  Board  in  charge,  that  they  may  be 
placed  at  the  disposal  of  the  new  missionaries. 

9.  All  surgical  and  medical  outfits,  in  case  of  the 
retirement  of  the  missionary  physician  from  prac¬ 
tice  in  the  mission,  are  to  be  turned  over  to  the  mis¬ 
sion  treasurer  and  held  subject  to  direction  from  the 
Prudential  Committee  for  use  of  another  physician 
or  otherwise.  An  inventory  shall  be  made  and  sent 
to  the  Secretary  of  the  Board  for  the  information  of 
the  new  physicians. 


48 


CHAPTER  X 


BUSINESS  RELATIONS  WITH  THE  BOARD,  THE  MISSION 

AND  OUTSIDERS 

Busmess  Dealings  with  Outsiders 

1.  Unless  authorized  by  the  mission  or  by  the 
Prudential  Committee  in  cases  of  emergency,  no 
missionary  shall  borrow  money  of  natives  or  for¬ 
eigners  in  mission  fields,  either  for  himself  or  for  his 
missionary  work;  the  Board  can  in  no  wise  be  held 
responsible  for  such  obligations. 

2.  No  missionary  shall  make  commercial  invest¬ 
ments  of  any  kind  or  any  other  investments  in  the 
country  where  he  serves,  without  the  knowledge  and 
approval  of  the  Prudential  Committee,  nor  should 
he  under  any  circumstances  make  personal  loans  to 
the  natives.  Every  missionary  should  keep  himself 
as  free  as  possible,  consistently  with  necessities  grow¬ 
ing  directly  out  of  the  missionary  work,  from  busi¬ 
ness  relations  and  complications  with  the  people 
dwelling  in  the  country  where  he  is  located. 

3.  Alissionaries  are  warned  against  ordering 
goods  for  missionaries  of  other  Boards  or  for  natives 
of  the  country  or  for  any  outside  party.  It  Is  Im¬ 
possible  for  the  Purchasing  Department  to  act  as 
purchasing  agent  for  others,  and  the  responsibility 
involved  and  the  complications  liable  to  arise  from 
filling  outside  orders  are  many  and  are  increasing. 
Many  unfortunate  experiences  in  this  direction  com¬ 
pel  the  Board  to  decline  to  act  as  purchasing  and 
forwarding  agent  for  any  except  our  own  mission¬ 
aries. 


49 


Outside  W ork 

4.  No  missionary  in  the  field  shall  engage  in  any 
employment  other  than  that  of  the  regular  work  of 
the  mission  without  the  approbation  of  the  mission 
and  of  the  Prudential  Committee.  In  case  of  work 
so  approved,  all  remuneration  received  therefor  shall 
be  paid  to  the  mission  treasurer  for  the  Board,  un¬ 
less  by  previous  arrangements  with  the  Prudential 
Committee  other  plans  are  devised.  This  rule  is  not 
intended  to  exclude  the  writing  of  occasional  articles 
for  publication  for  which  remuneration  may  be  re¬ 
ceived. 

Life  Insurance  of  Missionaries 

5.  It  is  desirable  for  missionaries  to  carry  life 
insurance  in  so  far  as  their  incomes  allow,  and  the 
Board  stands  ready  to  aid  them  in  maintaining  their 
policies  so  long  as  it  is  understood  that  no  legal 
financial  responsibility  is  assumed.  Policies  may  be 
left  with  the  Treasurer,  who,  if  desired,  will  pay  the 
premiums  and  charge  to  the  personal  account  of  the 
missionaries,  on  receipt  of  proper  notice  of  premiums 
due.  An  order  for  such  payments  should  be  left 
with  the  Treasurer  before  sailing,  or  returned  to  him 
before  the  first  premium  is  due.  The  Board  cannot 
make  special  grants  for  this  purpose  or  take  into  ac¬ 
count  the  payment  of  premiums  in  fixing  the  salaries 
of  missionaries. 

Medical  Expenses  of  Missionaries 

6.  It  is  expected  that  missionaries  in  the  field  will 
meet  their  special  medical  and  surgical  expenses 
from  appropriations  made  for  that  purpose  in  con¬ 
nection  with  the  salaries  given.  When  missionaries 
come  home  on  furlough,  it  is  hoped  that  the  ordinary 


50 


dental  and  medical  expenses  can  be  met  from  the 
allowance  made.  In  case  unusual  expenses  of  this 
nature  seem  necessary,  unless  it  be  an  emergency, 
it  is  expected  that  the  missionary  will  confer  with 
the  Secretaries  before  incurring  such  unusual  ex¬ 
penses.  Often  heavy  expenses  are  made  by  the  mis¬ 
sionaries  which  might  have  been  prevented  had 
there  been  such  a  conference.  Some  of  the  best  sur¬ 
geons  of  the  country  are  ready  to  give  their  services 
to  missionaries,  and  some  of  the  leading  hospitals 
make  merely  nominal  charges.  It  is  the  desire  and 
purpose  of  the  Board  that  missionaries  shall  have 
every  needed  care  for  the  preservation  of  health  and 
for  its  restoration  when  impaired. 

7.  Missionaries  residing  at  stations  not  within 
reach  of  the  mission  physician  and  incurring  un¬ 
usual  expenses  for  medical  service  may  ask,  with 
the  approval  of  the  mission,  to  have  such  expenses 
met  wholly  or  in  part  by  the  Board,  in  the  appro¬ 
priation  for  salaries. 

Last  Sickness  Expenses 

8.  In  case  of  the  death  of  a  missionary  in  the 
field  accompanied  by  unusual  expenses,  the  salary 
account,  if  necessary,  may,  upon  written  request  to 
the  Treasurer  of  the  Board,  be  drawn  upon  to  meet 
these  expenses  up  to  and  including  three  months  of 
salary  following  the  decease. 

Purchases  and  Money  Orders 

9.  The  Treasurer  of  the  Board  is  authorized  to 
make  purchases  for  its  missionaries  on  receiving 
orders  from  them,  provided  the  order  has  received 
the  vise  of  the  mission  treasurer  —  the  cost  and  all 
charges,  including  freight,  to  be  deducted  from  the 


salary  of  the  missionary.  A  careful  estimate  of  the 
cost  of  all  such  orders  for  goods  must  be  sent  to  the 
mission  treasurer,  to  be  recorded  by  him,  and  for¬ 
warded  with  his  approval  to  the  Treasurer  of  the 
Board,  provided  the  account  of  the  missionary  will 
allow  it,  or  there  is  reasonable  expectation  of  meeting 
the  charge  when  due.  If  an  order  does  not  contain 
the  mission  treasurer’s  vise  it  will  be  returned  to  him 
by  the  Treasurer  of  the  Board  for  approval. 

10.  Orders  sent  to  firms  with  instructions  to 
render  their  bill  to  the  Treasurer  of  the  Board  should 
be  accompanied  by  their  mission  treasurer’s  order  on 
the  Treasurer  of  the  Board.  At  the  same  time  the 
Treasurer  of  the  Board  should  be  informed  of  the 
transaction  that  he  may  be  prepared  to  meet  the  bill 
on  presentation. 

11.  If  missionaries  desire  to  have  payments  made 
in  the  United  States,  they  should  obtain  a  draft  of 
the  mission  treasurer  on  the  Treasurer  of  the  Board 
for  the  remittance.  Missionaries  and  station  treas¬ 
urers  should  never  send  their  ozvn  drafts  on  the 
Treasurer  of  the  Board. 

12.  The  Treasurer  of  the  Board  is  authorized  to 
receive  and  transfer  funds  handed  to  him  for  the 
private  use  of  missionaries. 


.‘52 


CHAPTER  XI 


EDUCATIONAL  WORK 

1.  The  educational  work  of  the  Board  is  sub¬ 
ordinate  to  the  evangelistic  work,  and  cannot  be  sus¬ 
tained  by  the  time  and  strength  of  the  missionaries 
and  the  funds  of  the  Board  unless  it  is  clearly  aux¬ 
iliary  to  the  preaching  and  teaching  of  the  gospel, 
the  preparation  of  a  Christian  native  agency,  the 
creation  of  native  Christian  leaders  and  the  building 
up  of  a  Christian  social  order.  No  schools  of  any 
grade  shall  be  established  or  carried  on  in  which 
there  are  destructive  restrictions  upon  the  presenta¬ 
tion  of  the  gospel.  No  grants  from  local  govern¬ 
ments  should  be  sought  or  accepted  if  made  with 
conditions  prohibiting  or  hampering  the  missionary 
purposes  of  the  Board  without  submitting  the  case  to 
the  Prudential  Committee  and  to  any  one  of  the 
interested  Woman’s  Boards. 

2.  Each  mission  shall  make  report  to  the  Pru¬ 
dential  Committee  annually  of  all  grants  received 
from  local  governments  for  educational  work,  with 
the  exact  terms  and  conditions  attached  to  them. 


S3 


CHAPTER  XII 


MISSIONARY  PHYSICIANS 

1.  JMedical  missionaries  and  dentists  laboring 
under  commission  from  the  Board  are  to  be  regarded 
as  the  physicians  of  all  missionary  families  within 
their  reach,  and  are  to  render  service  to  them  with¬ 
out  charge. 

2.  Missionary  physicians  and  dentists  are  re¬ 
quired  to  render  to  the  Prudential  Committee, 
through  their  mission  treasurer,  an  annual  account 
(December  31),  of  all  professional  receipts  and  ex¬ 
penditures,  together  with  an  annual  inventory  of 
the  medicines  and  instruments  in  their  hands.  Their 
receipts  —  for  services  and  for  medicines  —  after  de¬ 
ducting  cost  of  medicine,  incidental  expenses,  those 
attending  professional  visits  to  missionaries  and  the 
maintenance  of  the  medical  plant  are  to  be  paid  to 
the  mission  treasurer,  to  be  credited  to  the  Board 
or  held  subject  to  the  orders  of  the  Prudential  Com¬ 
mittee. 


54 


CHAPTER  XIII 


FURLOUGHS 

1.  Seven  years  have  been  agreed  upon  as  a  reg¬ 
ular  and  uniform  term  of  service  in  the  field  for  male 
missionaries  and  families,  with  the  exception  of  East 
and  West  Africa,  Mindanao  and  Micronesia,  where 
the  term  of  service  is  fixed  at  five  years.  In  all  fields, 
however,  the  first  term  of  service  for  single  women  is 
fixed  at  five  years. 

2.  After  the  completion  of  such  a  term  in  the 
field  each  missionary  with  the  approval  of  his  mis¬ 
sion  is  entitled  to  a  year’s  furlough  at  home,  mak¬ 
ing  generally  an  absence  from  the  field  of  about  four¬ 
teen  months.  It  is  expected  that  this  furlough  will 
be  entered  upon  just  before  the  heated  term  or  va¬ 
cation  period  in  the  mission,  and  that  the  missionary 
will  be  back  upon  the  field  at  the  close  of  the  heated 
term  the  following  year.  It  is  expected  that  fur¬ 
loughs  will  be  spent'in  the  United  States. 

3.  It  is  recognized  that  when  a  missionary  reaches 
his  field  at  the  close  of  the  heated  term,  he  will  be 
entitled  to  ask  for  his  next  furlough  to  begin  before 
the  heated  term  after  six  years  and  nine  or  ten 
months  actually  in  the  field.  When  a  missionary 
reaches  his  field  late  in  the  year,  it  is  not  expected 
that  he  will  ask  for  a  furlough  to  begin  until  after 
the  completion  of  the  full  term  in  the  field,  and  until 
the  following  heated  term,  in  many  cases  making 
some  months  over  seven  or  five  years  of  service. 

4.  The  request  for  furlough  for  a  missionary 
should  be  forwarded  to  the  Foreign  Department 


55 


through  the  mission.  If  the  request  is  made  before 
the  expiration  of  the  full  term  of  service,  the  reasons 
for  such  request  should  accompany  the  report  of  the 
mission  vote. 

Freight  Home 

5.  A  missionary  coming  home  on  furlough  is  not 
expected  to  bring  household  effects.  The  Board 
cannot  be  responsible  in  such  cases  for  freight  upon 
more  than  40  cubic  feet  for  each  adult,  with  corre¬ 
sponding  additions  for  children. 

6.  A  missionary  retiring  from  the  service  of  the 
Board  is  not  expected  to  bring  home  bulky  articles 
of  furniture  or  such  as  can  be  disposed  of  in  the 
field  at  good  advantage,  but  apart  from  this  the 
Board  will  pay  the  return  charges  upon  his  per¬ 
sonal  effects. 

Traveling  Expenses 

7.  When  furlough  is  granted,  the  Board  will  de¬ 
fray  the  expenses  of  the  journey,  by  the  most  direct 
and  economical  route  consistent  with  health,  from 
the  mission  station  to  the  missionary’s  home.  These 
expenses  include  freight  on  personal  effects  as  above 
indicated.  xMl  other  freight,  also  duties  on  curiosi¬ 
ties,  etc.,  must  be  paid  by  the  missionary.  Expenses 
of  delays  on  the  way,  unless  absolutely  required  by 
health  or  otherwise  unavoidable,  are  not  to  be 
charged  to  the  Board.  Mission  salaries  cease  on 
leaving  the  station,  and  the  personal  traveling  allow¬ 
ance  begins  (see  page  29).  Funds  will  be  advanced 
by  the  station  and  mission  treasurers  for  the  ex¬ 
penses  of  the  journey,  such  funds  to  be  charged  to 
the  Treasurer  of  the  Board  and  at  once  reported  to 
him,  to  be  accounted  for  by  the  missionary  on  ar- 

56 


rival  home.  Alissionaries  leaving  the  mission  should 
always  bring  a  certified  statement  of  their  account 
from  the  mission  or  station  treasurer  as  settled  up  to 
the  time  of  their  departure,  or  a  draft  on  the  Treas¬ 
urer  at  Boston  for  the  balance  due  the  missionary, 
so  that  their  accounts  with  the  mission  may  be 
closed.  Natives  of  the  country  must  not  be  brought 
home  by  the  missionaries  at  the  expense  of  the 
Board,  except  in  case  of  sickness  when  special  at¬ 
tendance  is  pronounced  necessary  by  the  attending 
physician. 

8.  In  case  of  delay  in  foreign  countries,  the  home 
allowance  may  be  made  to  cover  such  period.  The 
furlough  is  understood  to  begin  with  the  date  of  the 
beginning  of  the  allowance. 

9.  Whenever  a  missionary  comes  home  with  no 
reasonable  probability  that  he  will  return  to  the  field, 
arrangements  should  be  made  at  once  with  reference 
to  severing  official  relations  with  the  Board.  This 
step  aids  materially  in  making  arrangements  for  sup¬ 
plying  the  vacancy  in  the  mission,  and  for  caring  for 
the  work. 

10.  If  the  missionary  prolongs  for  any  reason  his 
stay  at  home  after  the  expiration  of  the  furlough 
period,  it  must  be  done  with  the  consent  of  the  Pru¬ 
dential  Committee. 

11.  Accounts  of  traveling  expenses  to  the  mis¬ 
sions  should  be  kept,  and  on  arrival  at  destination 
rendered  by  the  missionary  to  the  Treasurer  of  the 
Board  (not  to  the  mission  treasurer),  and  the  bal¬ 
ance  not  needed  for  the  journey  should  be  placed 
at  credit  of  the  Board  with  the  mission  or  station 
treasurer,  whose  receipt  for  same  should  accompany 
the  account  to  Boston.  Expenses  of  “sight-seeing,” 


57 


and  of  delays  for  such  a  purpose,  are  at  private 
charges.  The  most  direct  route  should  be  taken, 
unless  health  or  economy  require  otherwise. 

12.  When  missionaries  leave  their  mission  sta¬ 
tions  for  the  United  States,  the  mission  treasurer 
should  charge  all  moneys  advanced  to  and  for  them 
for  traveling  expenses  to  the  Treasurer  at  Boston 
(not  to  the  missionary’s  account),  and  advise  the 
Treasurer  at  once  of  such  advances,  carefully  stating 
the  amount  of  cash  to  be  accounted  for  by  the  mis¬ 
sionary  on  his  arrival  in  the  United  States.  He 
should  also  make  separate  items  of  payments  to  and 
for  the  missionary.  In  case  of  missionaries  of  the 
W  oman’s  Boards,  the  Treasurer  at  Boston  needs  to 
know  at  once,  on  their  arrival  in  the  United  States, 
the  date  to  which  their  salaries  have  been  paid;  also 
the  total  cost  of  their  return  traveling  expenses,  as 
this  is  to  be  collected  of  the  Woman’s  Boards. 

13.  If  possible,  the  missionary’s  account  with 
his  mission  should  be  settled  before  he  leaves,  and 
a  draft  given  him  on  the  Treasurer  at  Boston  for 
any  balance  due;  or  the  balance  at  his  debit  charged 
to  the  Board,  and  reported  to  Boston. 

14.  Missionaries  upon  arrival  home  for  furlough 
should  consult  at  once  with  the  Foreign  Department 
regarding  a  thorough  medical  examination.  It  is 
important  both  for  the  missionary  and  the  Board  to 
have  a  clear  understanding  of  the  missionary’s  health 
conditions  and  needs  at  the  beginning  of  the  fur¬ 
lough. 

Return  of  Missionary  After  Furlough 

15.  Prior  to  the  authorization  by  the  Prudential 
Committee  of  the  return  of  any  missionary  to  his 


or  her  field  after  a  furlough,  the  question  of  such 
return  shall  be  acted  upon  by  the  mission  and  the 
result  forwarded  to  the  Foreign  Secretary.  This 
vote  shall  ordinarily  be  taken  at  the  annual  meeting 
of  the  mission  which  follows  the  beginning  of  such 
furlough.  However,  by  unanimous  consent,  the  mis¬ 
sion  may  take  this  -action  at  a  meeting  previous  to 
the  departure,  the  missionary  in  question  retiring- 
while  the  subject  is  under  deliberation  and  when  the 
vote  is  taken. 

1 6.  In  returning  to  the  field  after  a  furlough,  the 
Board  will  pay  traveling  expenses  as  on  the  first 
journey  out,  and  make  a  refit  allowance,  if  desired. 

Medical  Certificate 

17.  In  all  cases  a  satisfactory  medical  certificate 
is  required  before  return  to  the  field  is  authorized  by 
the  Prudential  Committee. 

Published  Lists 

18.  As  all  furloughs  are  for  one  year  and  as  the 
published  lists  of  missionaries  in  the  annual  reports 
and  in  the  “Year  Book  of  Alissions”  are  supposed 
to  include  only  those  that  are  actively  connected  with 
the  work  of  the  Board,  unless  some  special  arrange¬ 
ment  is  made,  the  names  of  those  that  remain  at 
home  more  than  two  years  will  automatically  drop 
from  those  lists.  If  a  missionary  later  returns  to  the 
field,  by  vote  of  the  Prudential  Committee  the  name 
is  restored. 

Allowances  to  Missionaries  on  Furlough 

19.  An  allowance  will  be  provided  for  mission¬ 
aries  on  furlough,  to  date  from  their  arrival  at  desti¬ 
nation  in  this  country,  the  amount  not  to  exceed 


57 


$1,500  per  annum  for  a  husband  and  wife,  $750  for 
an  unmarried  man  and  $800  for  an  unmarried  wom¬ 
an;  for  each  child  of  a  missionary  under  seven  years 
of  age,  $150;  for  each  child  over  seven  and  under 
fourteen,  $200;  and  for  each  child  over  fourteen  and 
under  twenty,  $300,  while  dependent  upon  the  par¬ 
ents  for  support.  No  extras  are  to  be  provided  for. 
In  cases  of  unusual  or  urgent  needs,  especially  in 
the  case  of  illness,  supplementary  grants  may  be 
made. 

As  to  Service  on  Furlough 

19.  Missionaries  are  expected  to  avail  themselves 
of  every  suitable  opportunity  to  promote  the  work 
of  the  Board  at  home  and  abroad.  They  will  render 
such  service  as  is  consistent  with  due  care  of  health 
and  with  recuperation  for  an  early  return  to  their 
field,  and  under  the  direction  of  the  Home  and  Dis¬ 
trict  Secretaries  in  addressing  public  meetings  and 
raising  funds  for  the  general  work  of  the  Board. 
Provided  it  does  not  interfere  with  his  services  to 
and  for  the  Board,  a  missionary  is  free  to  employ 
his  time  in  study  or  in  any  way  not  inconsistent  with 
the  purposes  of  the  furlough,  anci  in  consultation 
with  the  Secretaries  of  the  Board. 

20.  IMissionaries  desiring  to  pursue  studies  while 
on  furlough  will  receive  the  hearty  co-operation  of 
the  Secretaries  in  securing  scholarships  and  in  mak¬ 
ing  study  possible. 


60 


CHAPTER  XIV 


RETIREMENT  FROM  SERVICE 

Dismission  or  Recall  of  Missionaries 

1.  Whenever  any  missionary  has,  in  the  judg¬ 
ment  of  the  Prudential  Committee,  violated  the  in¬ 
structions  given  him,  whether  before  or  after  enter¬ 
ing  the  field  of  his  missionary  labors,  or  has  failed 
to  perform  any  duty  reasonably  required  of  him,  the 
Committee  are  authorized  to  dismiss  him,  in  case 
they  deem  it  expedient,  from  the  service  of  the 
Board.  In  all  cases,  however,  where  the  missionary 
has  actually  been  named  in  any  of  the  official  pub¬ 
lications  of  the  Board  as  having  been  received  under 
its  patronage  and  direction,  the  individual  so  dis¬ 
missed  shall  have  the  privilege  of  submitting  his  case 
to  the  revision  of  the  Board  at  an  annual  meeting. 

2.  In  order  to  secure  the  harmony  and  efficiency 
of  action  essential  among  the  missionaries  at  the  sev¬ 
eral  missionary  stations,  whenever  the  Prudential 
Committee  shall  become  satisfied  that  an  individual 
missionary,  for  any  cause,  is  unable  to  work  in 
harmony  with  his  brethren,  or  to  exert  such  influence 
as  is  deemed  truly  promotive  of  the  cause  of  Christ 
or  as  warrants  his  continuance  in  that  field,  the 
Committee  may  recall  such  missionary,  and  termi¬ 
nate  his  relations  with  the  Board. 

3.  Whenever,  before  the  time  of  sailing,  the  Pru¬ 
dential  Committee  is  convinced  the  appointment  of 
a  new  missionary  was  a  mistake,  because  of  new 
evidence  or  for  any  other  reason  satisfactory  to  the 
Committee,  the  right  is  reserved  to  recall  or  cancel 
the  appointment. 

61 


Disabled  Missionaries 

4.  No  pensions  are  provided  under  any  circum¬ 
stances;  but  if  missionaries,  when  aged  and  infirm, 
remain  in  the  field,  with  the  Board’s  consent,  an 
allowance  may  be  given  them  as  retired  mission¬ 
aries. 

5.  Should  they  for  cause  return  to  the  United 
States,  with  the  consent  of  the  Board,  suitable  pro¬ 
vision  shall  be  made  for  them. 

6.  It  is  understood  that  missionaries  after  long 
service  with  the  Board  may,  on  account  of  advanc¬ 
ing  years  or  the  infirmities  of  age,  retire  from  active 
service,  with  the  understanding  that  the  Board  will 
make  provision  for  their  support. 

7.  At  the  time  this  Hand  Book  was  revised,  ne¬ 
gotiations  were  in  progress  for  including  ordained 
missionaries  as  beneficiaries  under  the  Pilgrim  Me¬ 
morial  Fund. 


62 


CHAPTER  XV 


missionaries"  children 
Transfer  to  United  States 

1.  The  Board  will  pay  the  expenses  of  the  jour¬ 
ney  of  the  children  of  missionaries  to  the  United 
States,  whose  coming,  for  education  or  health,  on 
an  application  of  their  parents,  has  been  authorized; 
but  it  does  not  engage  to  pay  the  expenses  of  their 
return  to  the  mission  after  the  age  of  twelve  years. 
Children  of  missionaries  are  not  ordinarily  expected 
to  be  sent  to  this  country  under  the  age  of  twelve. 

2.  To  meet  the  extra  expenses  of  residence  here, 
grants  will  be  made,  if  needed  (on  application  of 
parents  or  guardians),  of  $300  annually  from  and 
after  the  twelfth  birthday  until  the  age  of  twenty 
years  is  reached,  provided  the  return  of  the  child  to 
this  country  has  had  the  approval  of  the  Prudential 
Committee. 

Education  Abroad 

3.  A  grant  may  be  made  for  the  education  of 
missionaries’  children  in  foreign  countries  in  schools 
and  under  conditions  approved  by  the  Prudential 
Committee. 

Homes  for  Missionaries’  Children 

4.  By  the  kindness  of  friends,  homes  have  been 
established  for  such  missionary  children  as  cannot 
be  placed  with  relatives  or  others  —  one  at  Auburn- 
dale,  Mass.,  one  at  Oberlin,  Ohio,  and  one  at  Clare¬ 
mont,  Cal.  These  are  held  and  controlled  by  trus¬ 
tees,  not  by  the  Board.  Children  received  are  ex- 

6.1 


pected  to  pay  for  their  board  and  clothing  at  cost 
price,  and  will  receive  the  best  of  Christian  care  and 
nurture.  Parents  or  guardians  will  have  the  entire 
charge  and  responsibility  of  the  finances  of  their 
children,  in  correspondence  with  the  trustees  of  the 
homes. 

5.  Parents  contemplating  sending  children  to  any¬ 
one  of  these  homes  should  early  enter  into  corre¬ 
spondence  with  the  Plome  with  reference  to  the 
same.  The  addresses  are.  The  Tank  Alissionary 
Home,  Oberlin,  Ohio,  The  Walker  Home  for  JMis- 
sionaries’  Children,  Auburndale,  Alass.,  and  the 
Claremont  Alissionary  Home,  Claremont,  Cal. 


64 


CHAPTER  XVI 


TRAVEL  DIRECTIONS 

1.  All  missionaries  going  to  other  countries,  in¬ 
cluding  the  Philippines,  should  be  provided  with 
passports.  Those  to  locate  in  British  territory,  that 
is,  in  India,  Ceylon,  South  Africa,  Transvaal,  or 
Rhodesia,  must  have  official  permits  to  enter  them 
for  missionary  or  educational  work  from  the  govern¬ 
ments  of  those  countries.  The  Foreign  Department 
will  give  directions  for  securing  both  passports  and 
permits  upon  early  application  by  the  missionary. 

2.  It  is  expected  that  missionaries  will  not  travel 
upon  the  most  expensive  steamers,  except  second- 
class.  Intermediate  vessels,  while  slower,  are  thor¬ 
oughly  comfortable  and  safe,  and  are  to  be  used 
whenever  practicable. 

3.  Tickets  to  the  Field.  —  All  tickets  from  the 
home  of  the  missionary  to  the  field  are  to  be  secured 
by  the  Treasurer  in  Boston;  but  ample  time  should 
be  allowed  in  order  that  the  most  desirable  accom¬ 
modations  may  be  secured. 

4.  Tickets  for  Ho^neward  Journey.  —  In  procur¬ 
ing  tickets  in  all  cases  the  best  discounts  allowed  to 
missionary  travelers,  both  by  steamer  and  rail, 
should  be  secured.  The  mission  or  station  treasurer 
should  provide  each  missionary  with  two  certificates 
(the  blanks  for  which  will  be  placed  in  his  hands), 
which  will  secure  the  usual  railroad  concessions  in 
America,  the  duplicate  copy  to  be  retained  by  the 
missionary  for  emergencies  on  his  journey. 

5.  In  the  U.  S.  missionaries  are  (1920)  entitled  to 

65 


travel  upon  all  railroads  at  clergy  rates.  As  soon  as 
appointed  application  should  be  made  through  the 
local  railroad  office  for  the  reduced  fare  permit. 
Missionaries  returning  from  furlough  should  make 
similar  application  upon  arrival  in  the  U.  S.  The 
American  Board  offices  can  aid  in  preparing  the  ap¬ 
plication. 

6.  At  points  where  the  journey  is  necessarily 
broken,  as  at  Hong  Kong,  and  points  in  Japan  and 
England,  immediate  engagements  should  be  made 
for  the  next  stage  in  the  journey,  provided  engage¬ 
ments  cannot  be  made  in  advance  by  post  or  tele¬ 
graph. 

7.  Baggage.  ■ — ■  Many  steamships  across  the  At¬ 
lantic  allow  one-half  cubic  ton,  or  twenty  cubic  feet 
for  each  full  fare.  Steamships  across  the  Pacific, 
350  pounds.  Railroads  east  of  Chicago,  150  pounds. 
Railroads  west  of  Chicago,  350  pounds  on  trans¬ 
pacific  tickets.  Railroads  in  Europe  allow  irregular 
and  limited  amounts.  The  Board  will  allow  too 
pounds  of  baggage  in  excess  of  the  regular  allowance 
by  railroad  and  steamship  companies. 

8.  Any  excess  over  the  Board’s  allowance  is  a 
personal  charge,  and  it  is,  therefore,  important  that 
at  the  beginning  of  the  journey  the  baggage  shall 
be  weighed,  and  the  amount  of  excess  noted  on  the 
travel  account  when  rendered. 

9.  All  personal  baggage  should  arrive,  when  pos¬ 
sible,  on  the  same  steamer  with  the  passenger,  to 
avoid  custom  house  complications.  Missionaries  ex¬ 
pecting  to  travel  across  the  continent  of  Europe, 
however,  should  take  only  sufficient  baggage  for  the 
journey,  sending  the  remainder  by  freight  several 
months  in  advance. 


66 


10.  Arrivals  in  A merica.  —  It  is  desirable  that  in¬ 
formation  should  be  given,  wherever  possible,  of 
the  steamer  upon  which  the  traveler  expects  to  arrive 
in  American  ports,  in  order  that  due  preparation 
may  be  made  to  facilitate  the  passage  of  baggage 
through  the  custom  house,  and  to  provide  suitable 
entertainment  during  delay  at  port  of  entry. 

11.  Funds.  —  Funds  for  the  entire  journey  of 
outgoing  missionaries  will  be  furnished  by  the  Treas¬ 
urer  of  the  Board;  funds  for  the  entire  journey  of 
returning  missionaries  will  be  furnished  by  the  mis¬ 
sion  treasurer. 


67 


CHAPTER  XVII 


PURCHASES  AND  SHIPMENTS 

1.  All  orders  for  goods  to  be  purchased  and  for¬ 
warded  by  the  Board  should  be  addressed  to  the 
Treasurer,  and  always  sent  on  a  sheet  containing 
no  other  business.  Orders  should  be  very  clearly 
written,  and  on  full  sheets  of  strong  paper,  with  mar¬ 
gins.  Do  not  refer  to  previous  orders  for  informa¬ 
tion,  but  repeat  what  is  necessary  to  make  each 
order  complete  in  itself.  Never  order  on  a  postal 
card.  Do  not  send  orders  directly  to  dealers,  but 
through  the  Treasurer  of  the  Board.  Missionaries 
should  avoid,  as  far  as  possible,  ordering  goods  for 
natives  or  for  missionaries  of  other  Boards  or  as¬ 
suming  financial  responsibility  for  goods  ordered  by 
natives. 

2.  Orders  for  periodicals  should  also  be  on  'a 
separate  sheet  from  other  orders,  and  should  annu¬ 
ally  be  received  in  Boston  by  the  middle  of  Novem¬ 
ber.  All  subscriptions  will  be  discontinued  unless 
annually  reordered. 

3.  Custom-House  Business. — Household  and  per¬ 
sonal  effects  of  a  returning  missionary  supposed  not 
to  be  dutiable  (i.  e.,  which  have  been  owned  and  in 
use  a  year  or  more),  should  be  packed  separate  from 
new  goods  presumed  to  be  dutiable.  When  goods 
are  shipped,  mail  to  the  Treasurer  a  bill  of  lading 
together  with  a  statement  of  the  contents  and  value 
of  each  package.  These  goods  will  be  admitted  free 
of  duty  only  on  production  of  the  owner’s  oath,  who 
must  be  in  the  United  States  when  he  executes  the 


68 


oath.  In  forwarding  dutiable  goods  always  send 
with  the  bill  of  lading  an  itemized  list  of  the  contents 
and  values.  If  the  total  value  of  dutiable  goods 
equals  or  exceeds  07ie  hundred  dollars,  a  consular  in¬ 
voice  and  certificate  is  indispensable. 

4.  Consign  goods  to  “American  Board  of  Com¬ 
missioners  for  Foreign  Alissions,”  instead  of  con¬ 
signing  to  an  individual,  and  mark  packages  “  A.  B. 
C.  F.  AI.”  or  some  other  short  mark,  and  number 
each  package.  Let  the  invoice  of  contents  conform 
to  the  numbers  on  the  packages.  Never  include  in 
the  mark  on  the  packages  the  name  and  location  of 
the  party  in  the  United  States  to  whom  the  goods  are 
to  be  forwarded  upon  arrival.  Let  all  such  partic¬ 
ulars  be  included  in  the  letter  of  advice  when  the  bill 
of  lading  and  invoice  is  mailed. 

5.  Consign  all  shipments  to  Boston  instead  of 
New  York.  If  the  steamer  is  bound  to  New  York, 
ship  goods  in  bond  to  Boston. 

6.  Insurance. — All  goods  shipped  to  missionaries 
are  insured  against  “perils  by  sea.”  Whenever  a 
vessel  is  lost  or  the  cargo  so  damaged  that  insurance 
should  be  collected,  the  mission  treasurer,  the  con¬ 
signee,  or  some  other  responsible  person,  should,  as 
soon  as  the  facts  are  fully  ascertained,  send  a  full 
statement  of  the  case  to  the  Treasurer  of  the  Board, 
naming  the  boxes  by  their  numbers  on  the  invoice, 
and,  when  the  loss  is  but  partial,  giving  the  amount 
of  damage.  It  is  well  to  have  this  statement  at¬ 
tested  by  the  general  agent  of  the  Boston  insurance 
companies,  if  there  is  such  an  agent  at  the  port,  by 
the  American  consul,  or  other  government  official, 
or  (in  lack  of  these)  by  the  captain  of  the  vessel,  or 
the  person  to  whom  the  cargo  is  consigned. 

69 


INDEX 


(Figures  refer  to  Hand  Book  pages) 


Accounts,  semi-annual,  of  mis¬ 
sion  treasurers,  38,  39;  audit 
of,  39,  40. 

Advances,  when  authorized,  39. 

Allowances  to  missionary  chil¬ 
dren,  28,  63;  teachers,  health, 
house  fund,  etc.,  29,  30; 
home  allowances,  57,  59,  60; 
for  returned  missionaries, 
62;  furlough,  59- 

Appropriations,  26;  method  of 
making,  26;  form  of,  24,25; 
individual  and  station  re¬ 
quests  for  grants,  25;  lim¬ 
its,  30,  31;  economy  in  use 
of,  31;  transfer  not  allowed, 
31;  lapse  of,  31,  32. 

Auditors,  mission,  16,  38,  40. 

Bills  of  exchange,  40. 

Business  relations,  49;  with  out¬ 
siders,  49;  commercial  in¬ 
vestments,  49;  outside  work, 
50;  life  insurance,  50;  set¬ 
tling  accounts  before  fur¬ 
lough,  58. 

Children  of  missionaries,  allow¬ 
ances  for,  28;  education  in 
United  States,  28;  special 
educational  allowances,  28; 
on  furlough,  59,  60;  grants 
for  residence  in  United 
States,  63;  traveling  expenses 
to  United  States,  63;  edu¬ 
cation  abroad,  63;  homes 
for,  63,  64. 

Correspondence,  20;  how  ad¬ 
dressed,  20,  21,  25;  W'om- 
an’s  Board,  2t;  editorial,  21, 
22. 


Custom  Mouse,  68;  requirements 
to  be  observed,  68;  consular 
invoice,  69;  consign  to  Bos¬ 
ton,  69. 

Deeds  of  property,  41,  43. 

Delegates  to  mission  meetings,  17. 

Disabled  missionaries,  see  Re¬ 
tirement  from  service. 

Donations,  special,  see  Special 
appeals  and  gifts. 

Drafts,  39. 

Educational  work,  53;  principles 
governing,  53;  government 
grants  for,  53. 

Estimates,  24;  mission,  24;  how 
classified,  24,  25;  Woman’s 
Boards’,  25;  salaries,  27; 
allowances:  children,  teach¬ 
er’s,  health,  house  fund,  28, 
29- 

Exchange,  bills  of,  40. 

Freight  on  outfits  and  refits,  46, 
47;  home,  56. 

Furloughs,  periods  of,  55;  re¬ 
quests  for,  55;  freight  home, 
56;  traveling  expenses,  56; 
time  of  beginning,  57;  sev¬ 
ering  relations,  57;  prolong¬ 
ing  furlough,  57;  settling  ac¬ 
count  with  mission,  58;  re¬ 
turn  after,  58,  59;  refit  af¬ 
ter,  59;  medical  certificate, 
59;  dropping  names  from 
lists,  59;  allowances  on,  59, 
60;  service  on,  60. 

Gathering  papers,  12,  13. 


General  work,  27;  separate  esti¬ 
mates,  24;  what  included, 
24;  appropriation  for,  27; 
excess  of  appropriation,  27, 
28,  31. 

Grants,  individual  and  station 
requests  for  special,  25;  ap¬ 
peals  concerning,  25. 

Homes  for  miss'y  children,  63, 
64. 

House  fund.  27,  30;  account,  38, 
30. 

Insurance,  44;  of  outfit,  46;  of 
missionaries,  50;  of  ship¬ 
ments,  69. 

Limits  of  appropriations,  30,  31. 

Loans  of  Board  funds,  40. 

Medical  expenses  on  the  field, 
50,  SL  54;  during  furlough, 
50,  51;  consultation  about 
with  secretaries,  51;  last 
sickness,  51. 

Meeting,  annual  mission,  17; 
delegates,  17;  expenses,  17. 

Missionaries;  appointed  by  Pru¬ 
dential  Committee,  12;  es¬ 
pecially  appointed,  12;  as¬ 
sociate,  13;  gathering  pa¬ 
pers,  13;  relations  to  the 
Board,  13;  knowledge  of 
vernacular,  14;  vital  statis¬ 
tics,  is;  subject  to  mission 
control,  18,  19;  officers,  20; 
outside  engagements  on  fur¬ 
lough,  20;  right  of  appeal  to 
Prudential  Committee,  26; 
use  of  personal  funds,  26; 
loans  of  Board  funds,  40; 
outside  work,  50;  life  insur¬ 
ance,  50;  retirement  of,  58, 
59- 

Mission,  the,  16;  organization, 
16;  officers,  16;  committees, 
16;  rules  and  by-laws,  16; 
meetings,  17;  delegates  to 
meeting,  17;  records,  18; 


functions,  18;  control  of  In¬ 
dividual  work,  18,  19;  of¬ 
ficers,  16;  control  of  indi¬ 
vidual  and  station,  requests 
for  funds,  25,  26. 

Money  orders,  51,  52;  through 
mission  treasurers,  52;  re¬ 
mittances,  52;  transfer  of 
priv'ate  funds,  52. 

Object  of  the  Board,  7. 

Ordering  goods  for  others,  49. 

Outfits  and  Refits,  46;  scale  of, 
46,  47;  freight  allowance, 
46;  medical  outfits,  47,  48; 
refit  after  furlough,  59. 

Outside  work,  50. 

Papers,  gathering,  13. 

Passports  and  permits,  65. 

Personal  funds,  use  of,  26. 

Photographs,  22;  what  desired, 
22;  how  to  send,  23. 

Physicians,  missionary:  duty  to 
missionary  families,  54;  an¬ 
nual  account  of  receipts,  54; 
disposal  of  surplus  receipts, 
54- 

Profits,  of  sales  and  rents,  dis¬ 
position  of,  42. 

Property  of  the  Board,  43;  how 
secured,  held  and  cared  for, 
40,  43 ;  records  of,  43 ;  in- 
V  e  n  t  o  r  y  forwarded,  43 ; 
Woman’s  Board  property, 
how  held,  44;  insurance,  44; 
unused,  44,  45. 

Prudential  Committee,  7,  12,  25, 
26,  28,  31,  35,  36,  37,  38,  42, 
43,  47,  48,  49,  S3,  54,  57, 
58,  61,  63. 

Purchases,  how  made  through 
Treasury  Department,  51, 
52;  how  to  send  orders,  68; 
periodicals,  68. 

Real  estate,  purchases  of,  43. 


71 


Records,  mission,  i8;  documents 
forwarded,  i8,  21,  22,  25. 

Refits,  46,  47,  59. 

Rent,  29. 

Reports:  of  vital  statistics,  15; 
mission  and  station,  21;  indi¬ 
vidual,  21,  22;  of  records, 
18,  21;  how  addressed,  20, 
22;  for  publication,  22;  of 
special  donations,  36,  37; 
government  grants,  53;  med¬ 
ical  receipts,  54. 

Retirement  from  service,  61; 
freight  home,  56;  dismission, 
61;  recall,  61;  disabled  mis¬ 
sionaries,  62;  allowances  for, 
62;  cancel  of  appointment, 
61. 

Salaries,  26;  separate  estimates, 
24;  appropriations  for,  26; 
estimates,  27;  basal,  27,  28; 
children’s  allowances,  28; 
what  covers,  29;  beginning 
and  end  of,  29,  56;  house 
fund,  29,  30. 

Secretaries,  corresponding,  8. 

Secretaries,  mission,  16. 

Shipments,  68;  consignment 
from,  69;  insurance,  69. 

Special  appeals  and  gifts,  32; 
benefits  of,  32;  danger  of, 
33;  principles  governing,  33, 
34;  report  of  special  gifts, 
36,  37;  lapse  of  special  gifts, 
37;  personal  gifts,  37;  ap¬ 
propriated  by  Prudential 
Committee,  37. 

Special  grants,  requests  for,  26. 

Stations,  16;  delegates  to  mis¬ 
sion  meeting,  17;  new,  18; 
reports,  21,  22;  treasurers, 
41- 

Study  at  home,  60. 

'I'erm  of  service,  55,  56. 

Titles  to  property,  43,  44. 


Transfer  of  appropriations  not 
allowed,  31. 

Traveling  to  and  from  the  field, 
65;  advice  of  mission  and 
station  treasurers  concern¬ 
ing,  42;  allowance  during, 
29;  expenses  of,  56,  59;  ac¬ 
count  rendered,  57;  direct 
route,  58;  passports,  65; 
economy,  65;  purchase  of 
tickets,  65;  baggage,  56,  66; 
arrivals  anticipated,  67; 
funds  for,  56,  57;  use  of 
clergy  rates,  65,  66. 

Treasurer,  the,  8,  9;  Assistant 
I'reasurer,  9. 

Treasurers,  mission  and  station, 
38,  39;  auditing  of  accounts 
of,  38;  semi-annual  accounts, 
38,  39;  duties  of,  38,  41,  42, 
56;  drafts  on  Boston,  39; 
limits  of  authority,  39;  de¬ 
posit  of  funds,  40;  loan  of 
Board  funds,  40;  station 
treasurers,  41;  relation  of 
station  and  mission  treas¬ 
urers,  41. 

Vernacular,  knowledge  of,  14.  15. 

V  ital  statistics,  reports,  15. 

Voting,  rights  of  not  extended 
to  specially  appointed  and 
associate  missionaries,  12, 
13;  conditions  of  right  to 
new  missionaries,  14,  15; 

rights  of,  at  mission  meet¬ 
ings,  17;  requirements,  18, 
19- 

Woman’s  Boards,  10;  corre¬ 
spondence,  21;  separate  es¬ 
timates,  24,  25;  how  for¬ 
warded,  25;  appropriations, 
27;  house  fund  regulations, 
29,  30;  appropriation  limits, 
3 1 ;  titles  to  property,  44. 

Woman’s  work,  27. 


72 


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